Administrative Manager

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Are you ready to start or reignite your career in local government and use your talents to make a meaningful community impact? Join Loudoun County Government and put your passion for revamping and managing multiple office systems to work-apply today! The Youth Services Department is hiring an experienced Administrative Manager to assist a newly reorganized department in strengthening its internal business processes to support professionals focused on services aimed at positive outcomes for youth. This is an opportunity to join a forward-thinking and motivated team that is employing a fresh approach and data to guide leadership and enhance service delivery.

The department aims to facilitate a top continuum of care for local at-risk youth and emerging adults through programs emphasizing healthy and responsible behavior, personal accountability, family involvement, and community support. The department achieves its mission through activities at an administrative office in Ashburn, VA, and a Youth Services Center in Leesburg, VA.

Reporting to the Department Director, successful candidates will have a strong background in supervising administrative employees and managing various support functions, such as, but not limited to, financial management, human resources, and other assigned activities to help provide for the provision of efficient, courteous, and timely customer service to internal and external customers.

Responsibilities of the position include, but are not limited to:
* Providing administrative support as necessary to the Department Director.
* Managing multiple demands and maintaining a professional demeanor.
* Exercising professional care with confidential records and information.
* Working with department leadership to update and manage the department's standard operating procedures.
* Responding to Freedom of Information Act (FOIA) requests and coordinating and tracking compliance and completion of FOIA requests as necessary.

We are seeking an individual with:
* Knowledge of administrative and budget management practices and procedures, business English, spelling, and mathematics.
* Ability to communicate concisely and effectively, orally and in writing.
* Ability to develop and maintain positive and effective working relationships as a manager and with the department's leadership.
* Ability to prioritize deadlines and to re-prioritize as needed.
* Ability to organize information and prepare clear, comprehensive, and concise reports in a timely fashion.
* Ability to supervise, guide, mentor, and evaluate assigned employees.
* Ability to work well independently.
* Proficiency using Microsoft 365 Office applications (Excel, Outlook, PowerPoint, SharePoint, Teams, Word) and Adobe Sign or DocuSign.

Hiring salary will be commensurate with experience.

This position requires an associate's degree and three (3) years of related administrative work experience in a business or government setting, including one (1) year of supervisory experience; or an equivalent combination of education and experience.

Preferred Additional Qualifications:
* Certified Administrative Professional preferred.
* Virginia State Notary Public Certificate preferred.

Successful candidates will undergo background checks, including credit, criminal, driving (DMV) records, and fingerprinting. Professional references will be verified.