Post Doctoral Program Coordinator

University of Arkansas
life insurance, sick time
United States, Arkansas, Little Rock
2801 South University Avenue (Show on map)
Mar 14, 2026
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Closing Date: 05/31/2026 Type of Position:Professional Staff - Project/Program Administration Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu. Department:RESH \| Associate VC Department's Website: Summary of Job Duties:The Postdoctoral Program Coordinator will support the Associate Vice Chancellor for Research in the development, implementation, and evaluation of high-quality professional development and training programs for postdoctoral fellows at UAMS. This position is responsible for independently managing the operational, communications, and logistical components of postdoctoral programming. The Program Coordinator will oversee program planning, digital communications, website management, promotional material development, and event execution for the Office of Postdoctoral Affairs. The role requires strong organizational skills, technical proficiency, strategic communication ability, and the capacity to manage multiple concurrent initiatives with minimal supervision. This position requires a highly motivated, detail-oriented self-starter who delivers exceptional customer service and demonstrates excellent written, verbal, and interpersonal communication skills. The Program Manager must exercise sound judgment, maintain confidentiality, and demonstrate cultural sensitivity in working with a diverse postdoctoral community. Occasional evening and weekend work is required. Qualifications: Bachelor's degree in business, science, education, communications, public administration or related field Plus 3 year's experience in business or education Experience with Microsoft Office Suite Applications, experience with website content management systems and graphic tools Strong written and verbal communication skills Ability to manage multiple projects independently Additional Information: KEY RESPONSIBILITIES: 35% Program Operations & Administration - Manage calendar planning, scheduling, invitations, and space reservations for at minimum 2-3 monthly programs and events - Coordinate event logistics including catering, audiovisual setup, materials preparation, room setup and breakdown - Track attendance, maintain program records, and manage participant data - Develop and maintain standard operating procedures for programming - Manage program budget for events and future events, in coordination with annual operations budget set up for the program 25% Communications & Digital Engagement - Manage and update the Office of Postdoctoral Affairs website (WordPress or equivalent CMS) - Develop and distribute newsletters, email campaigns, and targeted communications - Design promotional materials (flyers, graphics, digital assets) using Canva or other design platforms - Maintain consistent branding and messaging across platforms - Serve as primary communications liaison to postdoctoral fellows 25% Program Development & Evaluation - Conduct needs assessments and research best practices in postdoctoral professional development - Design instructional materials (presentations, handouts, surveys, assessments) - Collect and analyze program evaluation data to inform strategic planning - Assist in reporting outcomes to leadership 10% Engagement - Engaging and educating the institutional community and postdoctoral fellows about Post-Doc Academy - Traveling to training workshops, conferences, meetings and/or professional associations events outside of UAMS as needed. - Actively participate in Research-related committees, providing service to the Division as required. 5% Performs other duties as assigned - Performs other job-related duties as assigned Salary Information: commensurate with education and experience Required Documents to Apply: Curriculum Vitae, Resume Optional Documents: Proof of Veteran Status Special Instructions to Applicants: Recruitment Contact Information: Please contact askrecruitment@uams.edufor any recruiting relatedquestions. All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:No Background Check Required This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity:Grasping, Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Talking Frequent Physical Activity:Standing, Walking Occasional Physical Activity:N/A Benefits Eligible:Yes