Administrative Assistant 3

Join a leading global company at the forefront of innovation, shaping the future of digital experiences and entertainment. This organization is renowned for its groundbreaking work and commitment to excellence, delivering impactful products to global audiences. As a valued partner, Aquent is seeking exceptional talent to contribute to this dynamic environment.

Are you a highly organized and proactive professional with a passion for supporting senior leaders in complex, fast-paced environments? Imagine playing a pivotal role in the development and launch of highly anticipated entertainment properties, directly enabling an Executive Producer to drive end-to-end delivery. In this essential position, you will be the strategic backbone, ensuring operational clarity, optimizing workflows, and safeguarding critical production timelines. Your contributions will directly impact the successful evolution of renowned entertainment franchises, bringing captivating experiences to millions worldwide.

**Key Responsibilities**

* **Strategic Calendar Management:** Architect and optimize a senior leader's calendar, aligning time with production priorities, managing milestone gates, sprint reviews, partner reviews, and cross-functional syncs. Proactively anticipate critical junctures like vendor dependencies and integration pressures.

* **Meeting & Milestone Facilitation:** Structure and support milestone reviews, consolidate materials, capture decisions, and track action items across creative, engineering, and production leadership. Manage pre-read distribution and follow-through on execution forums.

* **Cross-Functional Coordination:** Partner with production, business operations, and operational teams to maintain clarity across diverse workstreams. Coordinate vendor and external development touchpoints and support integration with central teams.

* **Operational Excellence:** Maintain distribution lists, manage communications routing for production forums, track offsites, production summits, and milestone events. Oversee travel arrangements and high-visibility engagements related to production reviews.

* **Risk & Signal Awareness:** Proactively identify and surface conflicts, duplication, or meeting sprawl that could dilute delivery focus. Escalate issues discreetly and appropriately, protecting the senior leader's bandwidth during critical production phases.

**Required Qualifications**

* 5 to 8+ years of experience supporting Director or Sr. Director-level leaders in complex organizations.

* Strong understanding of milestone-based development cycles.

* Exceptional prioritization and organizational judgment.

* High confidentiality and emotional intelligence.

* Ability to operate independently in ambiguous and deadline-driven environments.

* Equipment or Software Required: Provided by the client.

* Daily Schedule: Monday - Friday, 40 hours standard core hours.

**Preferred Qualifications**

* A degree in business administration, project management, or psychology.

* Experience in entertainment development, technology, film production, or live service environments.

**About Aquent Talent**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.