Records Supervisor

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

This position will be located onsite in Palmer, Alaska.

Responsible for management of the Center's Information System (CIS), and student records administration in compliance with government, corporate, and management directives.

Essential Duties & Job Functions:

• Plan, coordinate, and supervise all activities of the Center's Information System.
• Provide staff training, evaluate staff performance, recommend and implement departmental and personnel changes as approved by the Finance & Administration Director and coordinated with the human resources manager prior to implementation.
• Prepare the departmental budget, monitor, and control expenditures.
• Assist in the development and implementation of new and revised policies and procedures affecting CIS functions.
• Participate in the Center's outreach team in support of the regional efforts.
• Direct student records administration including assignment, input and exiting process, including transfers and extensions of enrollment. Oversee management of automated systems and coordination of duties POC for data integrity/JCDC requirements.
• Serve as center Data Integrity Officer. Provide oversight of the student records function to ensure accurate and timely reporting of all TAR, GED/HSD, student leaves and other documentation in compliance with Data Integrity policies and procedures.
• Verification of raw numbers and calculates weekly/monthly/yearly statistics that impact Center performance.
• Serve as accountability officer to oversee accountability systems and ensure proper follow-up.
• Maintain accountability of students and property; adhere to safety practices.
• Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Manage the student's input/exiting process in a manner that will maintain the student population at 100% of capacity or above at all times.
• Review, report and process accident/injury reports for staff and student job related injuries. Identify unsafe practices and develop corrective measures to minimize risk and lost time accidents in accordance with corporate, government and Job Corps regulations.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
• Perform all other related duties as assigned.

Key Responsibilities:

• Oversee Records Management Operations
• Ensure Compliance and Data Integrity
• Supervise and Train Staff
• Manage Student DocumentationMaintain Electronic and Physical Records Systems
• Conduct Internal Audits
• Coordinate with Center Departments
• Support Reporting and Data Requests
• Implement Process Improvements
• Protect Confidential Information

Mandatory:

• Associate's degree in business administration or related field from a college or university
• Two (2) years related experience and/or training.
• One (1) year supervisory experience
• Proficiency with Microsoft Word, Excel, and Outlook at an intermediate level.
• Successfully pass background check and drug test required on the contract.

Preferred:

• Bachelor's degree.
• Previous experience with Job Corps programs.

Working Conditions:

• Work is performed primarily in an office setting. The noise level in the work environment is usually moderately quiet. Have a high level of social contact. They work closely with students and other office staff. Communicate with people daily by telephone, e-mail, and in person. Are occasionally placed in conflict situations in which others may become rude or unpleasant. Work as part of a team.

Physical Requirements:

• This position requires the employee to be able to frequently required to sit, stand, walk and talk or hear.
• The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Work somewhat close to other people, such as when sharing office space.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.