Events Assistant (Temporary Position)

Temporary position for an events assistant for the UAHS events team. The positions will assist the events coordinator with day-to-day event logistics, ensuring correspondence is up to date, and processing reservations and invoices. As well as being the point of contact for events.

• Assisting with event reservation approvals and cancellations. Updating any event modifications for customers.
• Event Invoicing, generating invoices, submitting invoices for payment via Internal Billing.
• Be the point of contact for day of events. Assisting customers with any day of event needs ensuring a successful event. Staff information desk for guests in the Health Sciences Innovation Building.
• Handle event inquires and emails, including finding appropriate rooms for events. Schedule and lead event walkthroughs with customers.
• Assist event coordinator senior and director with daily projects.

Knowledge, Skills & Abilities:

• Excellent communication skills and time management working in a fast-paced environment.
• Experience with Microsoft office suite.
• Knowledge of Astra Scheduling.
• Ability to follow University event policies, procedures, and operational requirements.
• Experience coordinating and supporting event staging.
• Knowledge of UAccess Financial systems.
• Ability to lift up to 35 lbs.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Prior work experience not required.