Administrative Assistant III

This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax-An Introduction to Key Concepts video by clicking here and visit the One Fairfax webpage here.

ABOUT THIS POSITION:
This position works within our Adult and Aging Division. This position:

• Provides complex administrative support to the Annandale Unit-Adult Services, Adult Protective Services programs in the Aging Division;
• Independently supports the critical administrative functions of the Medicaid-funded long-term services and supports (LTSS) processes;
• Documents and tracks CCC Plus, nursing facility, PACE and assisted living facility screenings for the division;
• Maintains frequent contact with the Health Department and PAES LTC Medicaid program staff to process assessments;
• Creates spreadsheets for data collection and tracking;
• Composes professional correspondence and reports;
• Enters data into multiple county and state systems;
• Files electronic and paper-based documents, maintains closed record logs and sends closed records to the record center;
• Performs general office duties such as copying, faxing, printing, and hand delivering items within the building;
• Processes and distributes incoming and outgoing mail and delivers and obtain records and forms;
• Manages car maintenance to include driving the cars, documentation of the car mileage, coordinating car maintenance and repairs and issues, and other duties as assigned;
• Manages and responds to copy/ fax/ scan machine maintenance and orders/maintain ink supply;
• Schedules meetings and events as needed and may take minutes; also serves as the point of contact to approve/confirm room reservations for specific DFS rooms in the Pennino building and other county buildings;
• Assigns new cases to family safety practitioners in state and local electronic systems;
• Works as a liaison with volunteers who assist with various office duties and provides training to new and ongoing administrative staff working in Adult Services;
• Anticipates administrative needs and take initiative to address them;
• Works independently in all tasks and with little supervision; and
• Other duties as assigned.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
High school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, driving record check, and child protective services to the satisfaction of the employer.

This position is considered essential personnel and will be required to report to work during times designated countywide as approved for unscheduled leave regardless of the emergency situation (i.e., weather, transportation, other disaster).

PREFERRED QUALIFICATIONS:

• Some college experience with at least two years of experience in an administrative capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Experience with composing correspondence, creating and maintaining databases, maintaining calendars and appointments for staff in Outlook and/or Microsoft Teams, taking meeting notes, handling confidential information, assigning clients to appropriate staff members, managing competing priorities, and communicating effectively with members of public and staff.
• Experience in providing support to multiple staff members.

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