Executive Business Administrator

Do you have determination, flexibility, and initiative along with a keen attention to detail and focus? The Cloud AI Solution Advisors (CASA) Leadership team is looking for a dynamic, thoughtful, energetic Executive Business Assistant to join the team and provide high level support for our General Manager (GM).

In Global Small Medium Businesses (GSMB), which sits within the Small Medium Enterprise and Channel (SME&C) MCAPS organization, we have set out with the purpose of empowering our customers through the unique value of the Microsoft cloud by building a globally led, digital-first scale organization. You have an opportunity to work with a highly collaborative and culture-driven team. We invite you to learn more about GSMB and the value we deliver to our customers, partners, and one another, every day.

The role of Executive Business Administrator will report to the General Manager of our Cloud AI Solution Advisors (CASA) business. You will work in close partnership with the Senior Business Manager, team members within the Chief of Staff Office, a cohort of GSMB Executive Admins, and other key stakeholders across SME&C and Microsoft.

We are seeking candidates who have excellent organizational, interpersonal and communication skills along with the ability to work independently and professionally at the Microsoft executive level. The ability to work successfully under pressure within short time constraints in a fast-paced team environment, build and maintain effective working relationships, accommodate diverse working styles in addition to attention to detail, problem-solving skills, and the ability to maintain strict confidentiality are essential to success in this role. If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a headquarter business support professional - we'd like to learn more about you.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

As the Executive Business Administrator the responsibilities include:

• Provide highly strategic calendar management across multiple time zones and serve as a gatekeeper for your manager's schedule by anticipating conflicts, prioritizing engagements, and ensuring efficient time management.
• Arrange travel plans for your manager, including preparing comprehensive itineraries, overseeing all logistical aspects while ensuring all required international travel documentation is obtained.

• Showcase leadership by demonstrating executive presence, fostering high standards and team success.
• Execute business cadence by coordinating scheduling and managing meeting logistics according to the team's ROB.

• Cultivate solid relationships with stakeholders across multiple organizations to support the leader's and team's objectives.
• Coordinate logistics and provide onboarding support for new employees, vendors, and interns, acting as the primary point of contact.

• Support budgeting, procurement, and invoice processing to assist with financial tracking and compliance.
• Serve as the first point of contact for internal and external stakeholders, responding to inquiries and facilitating communication.
• Lead by example and serve as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.
• Embody ourcultureandvalues

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• Proven expertise in managing complex calendars, including scheduling meetings, coordinating events, and resolving conflicts across multiple time zones and stakeholders
• 2+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Experience managing sensitive and/or confidential information with discretion, professionalism and integrity.
• Experience in collaborating with cross-functional teams, including Executives, Executive Business Administrators, and key business partners.
• Prior Microsoft experience preferred.
• Ability to come into office minimum 1 day per week.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.