Administrative Financial Director

Bachelor's degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

• Knowledge of UGA business practices, procedures, and systems.
• Working knowledge of ERP financial and HR systems of UGA, and experience utilizing data available in these financial and HR software systems to generate accurate reporting and make informed decisions.
• Supervisory, communication, and negotiating skills, the ability to work with all levels of employees and management.
• Considerable knowledge of the principles, concepts, and procedures of business administration and accounting.
• Thorough knowledge of the institute and the Board of Regents of the University System of Georgia policies and procedures.
• Familiarity with professional purchasing and inventory control practices and regulations.
• Ability to produce and maintain complex reports and records.
• Excellent communication skills.
• Proven leadership and human relations skills.
• Strong analytical/problem-solving skills, superior verbal/written skills, good punctuation, spelling, grammar, and attention to detail.
• Ability to exercise independent judgment and to manage and impart confidential information.
• Ability to establish and maintain effective working relationships with faculty, staff, and the public.
• Ability to multitask and coordinate multiple projects.
• Ability to remain current with HR and Financial policies and procedures within the organization, including evolving methods in analysis.
• Demonstrated ability to work independently and meet strict deadlines; interpret policies, analyze facts, make sensible recommendations and decisions, and maintain the utmost confidentiality involving matters of a sensitive nature.

• Fiscal oversight of CCRC and CMM accounting, state, Foundation, Sales and Service, and post-award sponsored budgets.
• Developing and maintaining internal records for CCRC/CMM Accounts Receivable, budget forecasting, and other fiscal affairs in order to accurately reconcile and maintain required UGA financial system records.
• Final approval of all purchase orders, check requests, and travel authorities.
• Ensuring all fiscal transactions of the centers meet UGA and federal grant guidelines.
• Final approval of all payroll and annual budget development.
• Preparing federal quarterly ARRA stimulus reports.
• Fiscal reporting as required by OoR, UGA, or USG.
• Oversee the management of CCRC and CMM financial commitments and prepare management reports for analysis.
• Financial forecasting for CCRC and CMM uses state, grant, sales and service, indirect, and Foundation funds.
• Maintain knowledge of policies and procedures related to core facilities and federal uniform guidance on cost centers.
• Oversee the budget and monitor chart strings, providing advice and guidance on allowable expenses, ensuring compliance with the budget and UGA's policies and procedures.
• Keep current with UGA, USG, and sponsor policies and procedures to implement budget utilization.
• Supervision and oversight of center business staff (7 FTE staff), including oversight of their work and coaching/training of business staff tasks.
• Supervision and oversight of the CCRC and CMM front desk personnel, who handle voluminous outgoing and incoming shipments, vehicle records and maintenance, building security measures, and general administrative duties.
• Related duties as required

• Supervision and oversight of sponsored project financial administration.
• Ensure that funds are spent according to sponsor guidelines.
• Participate in closeout of projects and the residual balance procedure.
• Provide queries needed for the grants personnel to submit reports to sponsors.
• Reviews Sponsored Program Administration post-award, including contract and grant accounting.
• Oversee the management of CCRC and CMM post-award externally sponsored budgets. Ensure accurate and efficient reporting and account reconciliation.
• Analyze grant budgets and implement award terms for fiscal implementation of sponsor requirements.
• Advise on financial policies and procedures to PIs in order to maximize sponsored resources and stay compliant with sponsor guidelines.
• Perform cost analysis, effort reporting, and indirect cost reporting. - Participate in closeout of projects and perform residual balance procedures.
• Provide queries needed for grants personnel and PIs for reporting to sponsors.
• Related duties as assigned.

• Supervision and oversight of Human Resource function. This includes posting of all positions, creating hiring proposals and faculty packages, liaising with OGE in visa matters, participating in Reduction in Force procedures when needed, and assisting with onboarding of new faculty, staff, and students.
• Provides departmentlevel leadership and oversight for all human resources operations, ensuring consistent, compliant, and strategic management of the full employee lifecycle for faculty, staff, and student workers for CCRC and CMM.
• Serve as a strategic business partner to the Office of Research HR team, aligning unit HR practices with academic, research, and administrative goals; contributes to universitywide HR initiatives and system improvements.
• Leads position management functions for the centers, including creation, updates, compensation reviews, salary adjustments, supplemental pay, and strategic workforce planning tied to operational and research priorities. Liaise with VPR office to execute HR changes.
• Coordinates and supports all recruitment and selection processes, ensuring adherence to best practices in talent acquisition. Manages posting of positions, screening of applicants, employment offers, hiring proposals, and related documentation to adhere to guidelines.
• Manages faculty appointment processes, including faculty hiring proposals, dossier accuracy, routing of contract and tenurerelated materials, and coordination with university HR, Academic Affairs, and the Office of Faculty Affairs.
• Ensures compliance with organizational policy and federal and state employment laws.
• Ensures maintenance and accuracy of confidential HR records and compliance with data privacy and retention standards, including secure handling of personnel files, medical documentation, visa records, and hiring materials.
• Lead and manage CCRC's and CMM's human resources personnel, provide support and guidance in the planning, developing, organizing, and execution of strategic plans, processes, and initiatives.
  
  

• Provides fiscal support to faculty facilities directors in safeguarding, developing, and maintaining the centers' physical facilities and all monetary and non-monetary assets.
• Supervises the purchase, inventory, and storage of all supplies and equipment. Ensures annual and ongoing inventory processes are completed accurately and on time.
• Maintains accurate and compliant affiliate records and oversees the centers' application for appropriate affiliate requests to ensure the safety and security of the facility.
  
  

• Contributes to executivelevel strategic planning efforts, including environmental, fiscal, and HR scanning, organizational assessments, and development of multiyear institutional forecasts to support priority-setting.
• Provide datainformed guidance for executive decisionmaking. Provides support for the development, coordination, and execution of strategic plans, contributing to alignment across initiatives, processes, and organizational goals.
• Collaborates with the center directors and VPR leaders to establish and implement goals, policies, and operational procedures that advance continuous improvement within CCRC and CMM.