PROGRAM/PROJECT SUPPRT COOR SR

College of Arts & Science

This position plays a central role in supporting the successful planning, coordination, and execution of performances, academic programming, and engagement activities across the college of Arts & Science. Working collaboratively with faculty, staff, artists, vendors, students, and community partners, this position ensures events are well-organized, welcoming, and aligned with institutional goals for artistic excellence and community engagement. The role combines logistical planning, relationship management, financial oversight, and operational coordination to support a wide range of performances and programs while enhancing audience experience and strengthening partnerships both on campus and in the broader community.

• Event Planning & Coordination: Coordinates all logistical aspects of performing arts, academic, and engagement events, including artist hospitality, catering selection, timeline creation, venue coordination, production schedules, load-in/load-out planning, staffing plans, and on-site event execution. Provides on-site coordination and oversight during events.
• Vendor, Artist & Sponsor Management: Serves as liaison to performers, artists, agents, vendors, campus partners, and community stakeholders. Manages contracts, insurance, and compliance requirements in coordination with campus partners and maintains relationships that support smooth event execution. This person also works with local businesses and community partners to secure sponsorships, donations, and underwriting support, helping offset performance costs and keep University Concert Series events accessible and affordable for students and the community.
• Outreach, Engagement & Communications Support: Plans and coordinates public and campus engagement events, including concerts, lectures, workshops, and special programming. Develops outreach initiatives to increase audience engagement, including partnerships with campus groups and local schools. Assists with event-related communications and promotional materials in partnership with marketing staff.
• Budgeting, program admin support: Maintains event budget tracking, monitors expenses, and reconciles post-event financials. Assists with grant writing and reporting for the University Concert Series and related programming. Supports academic programs and college-hosted events as needed. Manages scheduling, space reservations, contracts, and administrative coordination related to events and programming.
• Box Office & Front of House Coordination: Oversees student and volunteer staffing for performances and events across the School of Music, Department of Theatre, and University Concert Series. This role is responsible for recruiting, hiring, and training approximately 20 student employees and 60+ volunteers who support theatre box office and front-of-house operations. The coordinator develops and manages event staffing schedules, ensures students are properly trained in customer service and venue procedures, and provides on-site supervision to maintain smooth, professional operations during performances and events.

The typical schedule is Monday-Friday, 8 am to 5 pm. This role requires flexibility during peak event seasons and may also include extended work hours on Thursdays, Friday, and Saturdays to support scheduled events.

A Bachelor's degree or an equivalent combination of education and experience and 3 years of experience from which comparable knowledge and skills can be acquired is necessary

• Experience working in a performing arts venue, theatre, concert series, or university arts environment.
• Experience with front-of-house operations, including box office coordination, audience services, or usher management.
• Experience working with sponsorships, fundraising, or community partnerships.
• Experience coordinating multiple events or performances across different departments or venues.
• Experience working with community organizations or local businesses to support arts programming

Salary Range: $52,915.20 - $60,000.00 annually

Grade: GGS - 010

University Title: SENIOR PROGRAM/PROJECT SUPPORT COORDINATOR

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.