Assistant Director of Engagement, Cal Aggie Alumni Association (ALUMNI EXTERNAL REL SPEC 3)

Job Summary

The Assistant Director of Engagement serves as an experienced professional responsible for developing and implementing complex alumni engagement and annual giving initiatives for the UC Davis Cal Aggie Alumni Association (CAAA) Programs Team. This position plans, develops and implements strategies for specific programs, events, and policies while advancing the Program's Team goals. Portfolios can be focused on parents, alumni, and/or students.

The Assistant Director of Engagement independently engages in day-to-day alumni relations operations and participates in the creation of innovative engagement programs. This position collaborates with internal partners to maximize outreach, volunteer participation, and constituent connections. The Assistant Director of Engagement works closely with the other development office to create and execute annual giving and stewardship efforts, and key engagement events, including initiatives such as Give Day, reunions, publishing materials, and digital campaigns. This position collaborates with fundraising staff and managers to design and implement a comprehensive alumni engagement program in alignment with institutional priorities and the strategic goals of CAAA. The Assistant Director provides leadership in improving business processes, recommending policy or procedural enhancements, and developing training related to alumni relations operations.

This position requires good judgment in selecting methods and techniques for obtaining solutions, and works collaboratively, and collegially as part of a large, matrix organization.

Apply By Date: April 17, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent combination of training and experience.
  
  
• Demonstrated experience providing and managing administrative and logistical support for programs, events, or projects and executing programs or events with multiple stakeholders, competing priorities, and complex logistics.
  
  
• Experience with planning, coordinating, and executing complex programs or events in a service-oriented environment using professionalism, tact, and discretion.
  
  
• Experience building and sustaining relationships with diverse constituencies (e.g., alumni, donors, volunteers, faculty, staff, community partners, and/or internal stakeholders) using a variety of engagement methods, including in person, correspondence, event messaging, stewardship materials, or digital content.
  
  
• Demonstrated research, analytical, and critical thinking skills, including the ability to assess complex situations, identify risks or opportunities, and recommend effective solutions.
  
  
• Demonstrated ability to translate constituent interests, motivations, and institutional priorities into effective engagement, stewardship, and communication strategies.
  
  
• Demonstrated skill in project management, including planning, organizing, prioritizing, and executing programs or events while meeting deadlines and maintaining attention to detail.

Preferred Qualifications

• Awareness, knowledge, and skill in applying diversity, equity, and inclusion to one's work. A profound belief in the value of a diverse and safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a diverse group of department and campus constituencies.Knowledge of campus policy and procedure.
  
  
• Experience using website development platforms, CRM platforms, analytics tools, or digital engagement systems to inform strategy.
  
  
• Experience working in databases, accurate data entry, report exporting and reviewing analytics. Experience evaluating program or event outcomes and using data, feedback, or trends to inform improvements.
  
  
• Experience in budget management; tracking expenses and creating reports.

Key Responsibilities

• 55% - Events & Volunteer Management
• 20% - Alumni Recognition and Scholarship Events Support
• 20% - Constituent Communications & Relationship Management
• 5% - Staff Oversight and Support

Department Overview

The mission of the office of Alumni & Affiliate Relations/CAAA is to create lifelong ambassadors for UC Davis and enrich the lives of alumni, students, parents and friends worldwide. CAAA is a 501c(3) nonprofit organization overseen by a volunteer board of directors, which serves as a key resources for administration to turn to for advice and counsel. The office of Alumni & Affiliate Relations is the campus unit charged with alumni and parent engagement and is a major link between the university and its constituents.

Development & Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.

POSITION INFORMATION

• Departmental Budgeted Salary: $70,000
• ALUMNI EXTERNAL REL SPEC 3 Classification Pay Scale: $69600.00 - $124200.00
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: ALUMNI EXTERNAL REL SPEC 3
• UC Job Code: 006299
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am - 5pm
• Location: Buehler (BHRLALUMN), Davis Campus
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• H1-B Eligible: Applicants must be permanently authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
• This position is hybrid (mix of on-site and remote work). This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Regular evening and weekend work is required to meet with volunteer groups, conduct virtual events, and support in-person events that take place outside of regular work hours. Travel to events is required.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks