Real Estate Assistant

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Real Estate Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

• Serving as a primary point of contact between and among attorneys, business professionals, clients, and internal stakeholders to ensure clear communication, alignment, and timely execution of client priorities
• Providing budget oversight, resource allocation, invoice processing, and vendor management as required
• Managing the client rate cap practice; monitoring the process from start to finish, including distribution of final rate cap documents and tracking invoice payments
• Supporting business development and client relationship initiatives by running conflict checks and seeking waivers; and preparing engagement letters, presentations, proposals, and other client-facing materials
• Supporting the billing process including time-entry management, data review and correction, final submission in accordance with Firm deadlines, maintenance of billing records, and research of billing disputes and discrepancies
• Assisting with creation and maintenance of various transaction checklists, progress charts, process guides, training guidance materials, template forms, diligence management, electronic and physical closing binders, and other client or practice group organizational or review checklists and protocols
• Managing, tracking and coordinating assigned work for practice group; creating documents and correspondence for closings and online client templates; preparing edits from handwritten notes; running extensive blackline comparisons of documents; proofreading documents for content, grammar, typos, formatting, and embedded styles
• Scheduling appointments, coordinating travel and/or meeting arrangements and maintaining business calendars to keep timekeepers on schedule to meet Firm-wide and practice group specific deadlines

The successful candidate will demonstrate...

• 2+ years work experience within a law firm or professional services environment is required
• Prior experience working within a Real Estate Finance practice group is preferred
• Advanced skill set using MS Word (including redlining, comparing documents, advanced formatting, and insertion of hyperlinks) as well as an ability to quickly learn and adapt to other applications
• Intermediate to advanced level skills using MS Office Suite, including Excel and PowerPoint, in addition to strong computer aptitude to use various online platforms (including DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems preferred

Pay Range for Candidates in Washington, DC $70,000 - $110,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.