EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 77073

Executive Service

This is an on-site position. While this position may be eligible for Alternative Workplace Solutions, the incumbent must be available to work on-site as required, up to 4 to 5 days per week. This position may require occasional statewide travel or work after-hours.

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/safety/documents/MemoHiringProcessDuration.pdf

Background Check: This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

The mission of the Tennessee Department of Safety and Homeland Security is to serve, secure, and protect the people of Tennessee. The department is responsible for ensuring the safety and general welfare of the public through the operations of its four primary divisions: Tennessee Highway Patrol, Driver Services, Tennessee Highway Safety Office, and Office of Homeland Security. Headquartered in Nashville, the department maintains a presence statewide with approximately 2,000 employees working across the state.

Job Overview:

This classification is responsible for professional staff work of average difficulty in relieving an Assistant Commissioner, Deputy Commissioner, or Commissioner of administrative detail. An employee in this class performs a variety of general administrative and staff assignments. This work also includes performing liaison, public contact, staff studies and analyses, and may act as surrogate for the executive to whom assigned. This classification may directly supervise subordinate positions. This class differs from that of an Executive Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and/or complexity.

Key Responsibilities:

• Acts as liaison to Governor's office, legislative officials, the Governor's regional offices, other departments, and a variety of other governments, groups, and entities; has responsibility for continuing personal contacts with others involving discussion, explanation, and interpretation of policies, rules, and regulations and occasionally handles very difficult personal relationships.
• Coordinates and enforces existing policy and methods and gives input to the origination of policy and methods.
• Performs varied staff analyses relating to such matters as policy analysis, organizational analysis, facilities analysis and planning, program analysis, and special projects.
• Reviews documentation to ensure accuracy, completeness, and adherence to standards.
• Supports leadership by preparing a variety of detailed and complex records and reports, monitoring and directing incoming communications, maintaining calendars, and assisting with project management.
• Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel; maintains calendar of the executive's scheduled meetings; and helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions.
• Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.

Minimum Qualifications:

Bachelor's degree and 2+ years of full-time professional staff administrative experience or related work.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.