ADMINISTRATIVE SERVICES ASSISTANT 5 - 77074

Executive Service

This is an on-site position. While this position may be eligible for Alternative Workplace Solutions, the incumbent must be available to work on-site as required, up to 4 to 5 days per week. This position may require occasional statewide travel or work after-hours.

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/safety/documents/MemoHiringProcessDuration.pdf

Background Check: This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

The mission of the Tennessee Department of Safety and Homeland Security is to serve, secure, and protect the people of Tennessee. The department is responsible for ensuring the safety and general welfare of the public through the operations of its four primary divisions: Tennessee Highway Patrol, Driver Services, Tennessee Highway Safety Office, and Office of Homeland Security. Headquartered in Nashville, the department maintains a presence statewide with approximately 2,000 employees working across the state.

Job Overview:

Under general supervision, is responsible for professional staff administrative work of considerable difficulty and supervisory work of average difficulty in support of line operations; and performs related work as required. This is the supervisory class in the Admin Services Assistant sub-series. Incumbents in this class independently perform complex administrative duties having broad scope and impact. This work involves independent responsibility or overall supervisory responsibility for important and complex operational, financial, personnel and/or technical records and reports for specific activities or operations in a large operational unit or small highly specialized technical unit. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise staff. This class differs from that of Admin Services Manager in that incumbents of the latter plan, organize and direct major portions of administrative services functions for the largest and most complex organizational units and have major impact on complex policy development, implementation and evaluation, financial and budgetary control, organization and staffing, and planning activities in their respective agencies.

Key Responsibilities:

• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.
• Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports.
• Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.
• Supervises staff, writes job plans, and conducts performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. Prepares and reviews operating budgets to determine agency needs.
• Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Maintains agency records based on established guidelines.
• Communicates managerial directives to program operations to ensure their enforcement.
• Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Minimum Qualifications:

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Four years of increasingly responsible professional administrative services experience with the State of Tennessee.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.