Executive Assistant & Program Specialist - Reproductive Medicine & Commercial Operations

As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our 'people first' philosophy. Built on a 70-year plus commitment to science and research, Ferring is relentless in its pursuit of science that drives powerful discoveries and therapies to help people build families, stay healthy, and stand up to the world's oldest enemy: disease.

This role provides daytoday administrative and project support to the VP, Reproductive Medicine and the AVP, Commercial Operations. They will provide both administrative support and project management, including the planning, tracking, and coordination of key initiatives that advance the commercial strategy.

Success in this role requires a strong understanding of business priorities, the ability to anticipate needs, and the confidence to operate as a respected and proactive team member across all levels of the organization. The individual must demonstrate strong organizational skills, high detail orientation, professional judgment, and the capability to work independently as well as collaboratively. Given the visibility of this role, the ideal candidate can effectively manage multiple priorities, drive projects forward, and deliver highquality results in a fastpaced, complex environment.

With Ferring, you will be joining a recognized leader, identified as one of "The World's Most Innovative Companies" by Fast Company, and honored by Fortune with inclusion on its "Change the World List," for addressing society's unmet needs. Ferring US is also Great Places to Work Certified, distinguishing it as one of the best companies to work for in the country.

Responsibilities:

Executive Support & Calendar Management

• Proactively manage complex executive calendars, ensuring meeting spacing, prioritization, and weekly reviews with business unit leadership.
• Coordinate and manage all executive travel arrangements, reservations, itineraries, and calendar integration.
• Prepare, audit, and maintain expense reports, including initial review of direct report submissions.
  

Meeting & Event Coordination

• Plan, schedule, and execute meetings and events, including agenda development, logistics, and follow-up actions.
• Produce and distribute meeting minutes within established timelines, track and follow up on action items, and coordinate with global colleagues for logistics.
• Organize quarterly and off-site meetings, compile and organize presentations and materials for leadership and cross-functional meetings.
• Be an active participant in the Ferring Community Events Committee and support broader Ferring events.

Project & Operational Support

• Organize and conduct project meetings; track progress against milestones and report status updates.
• Attend assigned project team meetings to capture detailed meeting notes and action items.
• Support ongoing business operations by coordinating regular reviews with shared services (budget, KPIs, vendor management).
  

Communication & Stakeholder Engagement:

• Draft, develop, and distribute communications timed to major holidays, events, and corporate activities (e.g., POA, quarterly meetings).
• Partner crossfunctionally across all levels of the organization to understand business priorities and anticipate leadership needs.
• Serve as a key point of contact for vendors, visitors, and internal stakeholders.

Vendor & Process Management

• Manage onboarding and oversight of new and existing vendors, ensuring adherence to internal processes.
• Coordinate with Marketing Services and Finance to set up POs, track invoices, monitor balances, and initiate adjustments as needed.
• Support facility-related needs, IT requests, and general operational workflows.
  

Administrative Infrastructure & Department Support

• Perform general administrative duties including supply ordering, meeting booking, interview scheduling, and guest accompaniment.
• Maintain departmental files such as org charts, phone lists, templates, team bios, and shared resources.
• Manage and track departmental budgets for including monitoring balances and adding funds to POs as needed.

Requirements:

• Bachelor's Degree Preferred
• 5-8 years' experience working at the executive level preferred.
• Strong knowledge of MS Office (Word, Excel, PowerPoint); knowledge of Concur Expense Report System preferred.
• Excellent calendar management skills and experience coordinating complex executive meetings and team events.
• Demonstrated project management skills and ability to handle multiple, competing projects simultaneously to meet tight deadlines.
• Demonstrated organizational skills with careful attention to detail and accuracy.
• Ability to operate with a high level of autonomy.
• Excellent written and verbal communication skills; ability to communicate and collaborate effectively across the organization.
• Position requires maturity, discretion and the ability to stay calm under pressure.

This role is located in Ferring's Parsippany NJ location and is in person, onsite 4 days per week.

Ferring + you

At Ferring, we offer competitive total compensation along with an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. From working hours that respect your lifestyle, a culture that is welcoming and equitable, and the chance to work with the industry's most impressive people, these are just some of the ways we live our "People First" philosophy.

Our Compensation and Benefits

At Ferring, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range. The base salary range for this role is $95,000 to $120,000, which is the reasonable estimate of the base compensation for this role. The actual amount paid may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, education and primary work location. Additional compensation for this role will be provided based on competitive annual incentive compensation targets in the form of an annual bonus - payouts are based on individual and company performance.

Benefits for this role include comprehensive healthcare (medical, dental, and vision) with a premium differential, inverse to base salary, to be paid by employees, a 401k plan and company match, short and long-term disability coverage, basic life insurance, wellness benefits, reimbursement for certain tuition expenses, sick time of 1 hour per 30 hours worked, vacation time for full time employees to accrue up to 120 hours in the first four (4) years of employment, and 160 hours in the fifth (5th) year of employment as well as 15 paid holidays per year. We are proud to offer paid parental leave subject to a minimum period of employment at Ferring.

Work Location:

This position is classified as a hybrid role, requiring onsite work at the Parsippany office four days per week and remotely for one day per week.

Ferring is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local laws.

Join our team and your voice will be heard, and your contributions will be valued. If you love to come up with new ways to make a positive difference and see them through, you will fit right in.

We are proud to be an Affirmative Action/Equal Opportunity Employer (including Disability/Protected Veterans). We maintain a drug-free workplace.