Program Specialist

The Program Specialist plans,
manages, and coordinates activities for the statewide New Mexico
Immunization Coalition (NMIC). This position oversees the implementation of
immunization-related programs, events, and outreach initiatives in
collaboration with the New Mexico Department of Health (NMDOH), UNM Health
Sciences Center partners, community organizations, and healthcare providers.

The Program Specialist is responsible for
coordinating meetings, trainings, and large-scale events; developing and
managing outreach and educational materials; supporting grant- and
contract-funded activities; and serving as a key liaison between NMIC and
internal and external stakeholders, with support from the Senior Program
Manager and OCH administrative team and leadership. The position requires
strong organizational, communication, relationship-building, and
problem-solving skills, and regularly represents NMIC in professional and
public settings. Knowledge of immunization and vaccine issues, news, and
science is key.

Duties and
Responsibilities:

Program Planning,
Coordination, and Operations
* Plan,
coordinate, and manage NMIC programs, initiatives, and special projects aligned
with statewide immunization goals.
* Oversee
day-to-day operations of coalition activities, ensuring compliance with UNM
policies and NMDOH contractual requirements.
* Coordinate
quarterly and annual meetings, including NMIC Steering Committee meetings, IPAC
meetings, NMDOH Immunization Coordinators' meetings (by public health region),
webinars, and annual immunization trainings.
* Organize
NMIC's Annual Meeting and support planning for the annual Vaccine Advisory
Special Team (VAST) meeting related to school vaccine requirements.

Meeting, Training, and
Event Management
* Plan
and coordinate in-person and virtual meetings, trainings, and events, including
agenda development, speaker recruitment, travel coordination, honoraria, and
venue logistics.
* Submit
and manage Continuing Medical Education (CME) applications for NMIC webinars
and trainings.
* Coordinate
contracts, food services, materials, and on-site logistics in accordance with
UNM administrative and purchasing policies.
* Present
information to groups as needed and support facilitation of meetings and
trainings.

Outreach,
Communications, and Relationship Management
* Serve
as a liaison between NMIC and internal and external partners, including NMDOH
Immunization Program staff, healthcare providers, managed care organizations,
UNM Health Sciences Center departments, and community-based organizations.
* Build
and maintain collaborative relationships to advance immunization efforts,
particularly in areas where NMIC serves as a trusted intermediary for
activities NMDOH cannot undertake directly.
* Communicate
regularly with partners via email, phone, and in-person meetings to coordinate
activities and follow up on program needs.

Marketing, Education,
and Materials Development
* Design,
produce, and manage NMIC marketing and educational materials in accordance with
UNM and NMDOH branding and graphic design standards.
* Develop
newsletters, brochures, posters, flyers, invitations, save-the-date
announcements, billboards, social media content, and other outreach materials.
* Write,
edit, coordinate, and translate materials as needed, including producing
materials in Spanish and working with external writers and translators.
* Coordinate
approval processes with NMDOH for use of official logos and messaging.

Fiscal and
Administrative Support
* Utilize
UNM purchasing card (PCard) to manage program-related purchases, including
travel, incentives, honoraria, event costs, office supplies, and equipment.
* Coordinate
travel and reimbursement for NMIC staff, speakers, and guests.
* Work
with vendors and printers to manage ordering, specifications, timelines, and
budgets for outreach materials and incentives.
* Ensure
compliance with UNM fiscal, contractual, and approval processes.

Campaigns and Special
Projects
* Coordinate
NMIC's annual "Got Shots" back-to-school vaccination campaign, including
working with managed care organizations to organize and distribute incentives.
* Support
immunization-related initiatives such as adult vaccine promotion, respiratory
season outreach (flu, RSV, COVID-19), VFC provider recruitment, and special OCH
projects (e.g., SDOH initiatives, special events, and newsletters).
* Contribute
to the development of immunization requirement charts and educational tools,
including Spanish-language versions.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

* Experience
working in public health, immunization programs, or community health
coalitions.
* Experience
developing marketing, outreach, or educational materials.
* Experience
working with state agencies, healthcare providers, or large collaborative
initiatives.

Bachelor's degree in public health,
education, communications, social sciences, or a related field; or equivalent
combination of education and experience.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.