New

Facilities Financial Coordinator

McLean Hospital
United States, Massachusetts, Belmont
115 Mill Street (Show on map)
May 14, 2026
Summary Responsible to maintain checks and balances to the system by researching and resolving data discrepancies, reviewing reports, performing audits and accurately reporting information to departments and leaders. Does this position require Patient Care? No Essential Functions -Oversees, coordinates and administers the financial/business records, systems and processes -Performs financial/business data audits in support of department operations -Prepares reports by running queries, gathering data from systems and compiling the information into useful forms -Corrects and updates systems with appropriate data per department policies and procedures -Identifies and escalates significant data quality concerns to management -Respond to customer inquires timely and courteously Education High School Diploma or Equivalent required and Associate's Degree Financial Management preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in healthcare finance, billing, auditing, or business administration 1-2 years preferred Knowledge, Skills and Abilities - Good analytical and mathematical skills. - Strong understanding of Medical Benefits packages. - Excellent communication skills. - Basic computer skills and competency in MS Office Suite. - Understanding of general accounting principles. - Strong attention to detail and organization. The Financial Coordinator, Facilities, provides a broad range of financial support to the McLean Facilities, Planning, and Construction department. This position serves as the primary point-of-contact for all department financial transactions. This position will work directly with the Executive Director, Facilities, Planning & Construction to monitor and manage day-to-day business operations including budgeting, forecasting, business analysis reporting, and recommending strategies to ensure the department stays on budget. Provide comprehensive financial support for the McLean Repair & Maintenance as well as Plant & Ops cost centers Facilitate eBuy requisitions and supplies Maintain accurate vendor contract files. Assist vendors with PO / payment issues. Develop and update contract calendar with annual deadlines. Annual analysis of existing Plant & Operations budget to serve as basis for following FY's budget submission process. Review data at the cost center and consolidated function level / leadership team as needed. Understand key business drivers. Review spend patterns; identify areas for improvement / cost reduction. Monthly Reports: Budget vs Actual Check to ensure proper expense coding Update monthly year-end projections. Partner with the McLean Finance department to analyze operating expenses and facilities capital projects. Capital Construction Requests new capital project #s from Finance; opens new capital project in Facilities tracking system Maintains current list of active construction efforts Monitors capital construction budget vs actual Provides basic project cost accounting through coordination with the Capital Construction team: Final review / approval of contractor pay application(s); Monitors project budget vs actual, Anticipates capital cash flow projections at a very high level; Determines appropriate timing to start project financial close out. On behalf of the Executive Director: Arranges and schedules all appointments, interviews, meetings, conference calls. Submits expense reports for the Executive Director. Main timekeeper for weekly payroll. Required Skills: - Advanced computer skills and highly competent in MS Office Suite. - Must understand the following in Excel: pivot tables, conditional formatting, etc. - Must be able to use Teams to share files with other collaborators. Preferred Skills: - Experience with UKG and/or Workday encouraged but not required. The McLean Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.