Receptionist - Faculty Practice Group (Fully On-Site)

As a Receptionist for our Faculty Practice Group, you will welcome guests and employees with a warm and professional demeanor. Your role will include managing incoming calls, directing them to the appropriate departments, and maintaining a polished atmosphere at the front desk.

Key responsibilities include:

• Greeting walk-in guests and employees
• Answering and directing calls
• Signing for packages, validating visitors, and issuing parking passes
• Managing inventory and restocking front desk supplies
• Maintaining scheduling and inbox for FPG administrative conference rooms
• Updating the UCLA School of Medicine Online Directory for FPG employees
• Assisting the Finance Department with daily tasks
• Supporting the Health Information Team by logging billing requests and processing live checks

All are required:

• Ability to work on a self-directed basis, make independent decisions and follow through on assignments.
• Skill in organizing/coordinating a variety of information, materials and people in a systematic way to optimize efficiency and minimize duplication of effort.
• Skill in prioritizing assignments when faced with heavy workload, deadlines and competing requests for service in order to complete tasks in a timely manner.
• Skill in speaking clearly and distinctly to groups or on a one-to-one basis using appropriate vocabulary and grammar to obtain and convey information to outside agencies and various individuals at various managerial levels.
• Ability to work efficiently when faced with frequent interruptions.
• Ability to maintain equanimity in situations which require conflict resolution.
• Ability to write grammatically correct routine business correspondence such as transmittal memoranda.
• Ability to establish and maintain filing systems.
• Ability to use a word processor to prepare correspondence and other written documents.
• Ability to establish and maintain cooperative working relations with co-workers. Ability to work as part of a team, collaborating with colleagues.
• Typing skill to prepare correspondence, reports and other written materials with speed and accuracy.
• Ability to consistently enter data into an Excel Spreadsheet with accuracy and speed.
• Ability to use a 10-key calculator.
• Ability to modify and adapt office procedures to changing operational needs.