Remote New

Administrative Specialist Sr (Physical Sciences Division)

Maricopa Community College district
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b), remote work
United States, Arizona, Phoenix
May 15, 2026
Administrative Specialist Sr (Physical Sciences Division) Job ID: 322748 Location: Paradise Valley Community Coll Full/Part Time: Full Time Regular/Temporary: Regular Hourly Rate $19.26 - $25.04/per hour Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Note: This position requires a consistent on-campus presence during all scheduled hours. Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules Employee Health & Wellness Programs: District-Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program and Support Groups Employee Assistance Program (EAP) Sight-On-Site Eye Care Services Pre-Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior for the Physical Sciences Division. This full-time, on-campus role is ideal for a detail-oriented, self-directed professional who excels at building and maintaining high-functioning systems. We are looking for someone with a strong record of reliable, on-site attendance who can provide real-time, in-person support to students, employees, and visitors. The successful candidate will ensure smooth day-to-day operations, maintain accurate records, and implement quality-controlled processes that enable the Division to operate efficiently. You will work closely with the Faculty Chair to deliver consistent, high-quality administrative support and take ownership of tasks from start to finish. This role is well suited for someone who is comfortable with the natural variability of an office environment and uses quieter periods productively. This position requires a consistent on-campus presence during all scheduled hours. Candidates seeking remote work options should consider other opportunities, as this role serves as the primary in-person point of contact for the Division during posted business hours. Additional Information Note: A second interview will be conducted in the hiring process. Essential Functions This is a full-time, fully in-person role. The position requires a reliable on-site presence during all scheduled hours. The office experiences periods of low traffic, and the Administrative Specialist Sr is expected to stay present, productive, and proactive throughout the day. 40% Front Desk Presence & Daily Operations Maintain a reliable, consistent on-campus presence during posted business hours. Serve as the primary point of contact for students, employees, and visitors, addressing questions and directing complex issues. Monitor, organize, and manage the office environment, resolving routine problems independently and keeping operations professional and functional without close supervision. 30% Administrative Coordination & Systems Support Use college systems to support the Chair and Division in all administrative processes, demonstrating attention to detail and consistent follow-through. Manage facilities requests, purchases, requisitions, and deliveries, tracking progress to completion and monitoring budgets with care and precision. Maintain accurate academic and administrative records. Develop internal quality control systems that ensure consistent high-quality work without external review. Establish and evolve professional routines and practices that ensure Division needs are met reliably and consistently with minimal oversight. 20% Faculty & Student Support Ensure faculty needs are met and classrooms and instructional spaces are prepared and functional. Assist students with enrollment, scheduling, and campus resource navigation, directing inquiries appropriately and accurately. Support the Chair in daily operational matters. 10% Other Duties as Assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications 1. A record of reliable and consistent in-person attendance for the full scheduled shift. 2. Strong organizational skills, good judgment, attention to detail, and the ability to work independently, take initiative, and implement professional quality control processes that ensure tasks are completed accurately and to a high standard without close supervision. 3. Creative capacity to provide administrative support as new needs arise. 4. Proficient in Maricopa administrative systems (e.g., 25Live, Employee Learn Center, ERS, FMS, the various Google Workspace apps, HCM, and SIS) 5. Ability to follow established processes for approvals, tracking, and documentation, in a timely and reliable way. 6. One year of full-time relevant MCCCD experience during the previous two years. Special Working Conditions May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving: https://www.maricopa.edu/about/careers/apply Travel to campus during the interview/selection process will be at the candidate's own expense. May be required to travel to other MCCCD locations Will be required to work on-campus during business hours. This position requires a physical presence on campus. May require prolonged periods of sitting and viewing a computer screen. May be required to lift or carry up to #25 lbs. How to Apply A resume is required. PLUS, in lieu of, or in addition to a cover letter, please provide comprehensive answers to the questions below. Provide specific examples where requested. Responses should be detailed enough for the committee to understand your experience and approach. Vague and/or incomplete responses may not be considered competitive. Applications missing the responses to the following questions will be considered an incomplete application submission. Over the most recent 12-month period, what percentage of scheduled on-site workdays were you present for the entire shift, arriving and departing on time? Provide actual numbers and explain exactly how you calculated this metric. (Note: This position requires full on-site presence (in the actual department) during scheduled hours as an essential function. This question is intended to assess your ability to meet this requirement; it is not intended to collect medical information or ask about reasons for absences). Describe a specific professional experience where you successfully completed a project or process independently. Show how you used strong organizational skills, good judgment, attention to detail, initiative, and quality control to ensure the work was accurate and of high quality without needing close supervision. Describe a time in your professional experience when you used creativity to develop a new administrative support process. Explain how the process met the administrative need and how you ensured it worked reliably over time. For the following systems or like systems relative to the functions - 25Live (calendar and scheduling software), Employee Learn Center (training platform), ERS, Financial Management Systems, Google Workspace apps, Human Capital Management (HCM), and Student Information System (SIS)- explain how each would be used to support the operation of an academic division at a community college. For each system, provide an example of an advanced function you are capable of performing. Tell us about a job responsibility you've fulfilled where you needed to follow established protocols. What process did you develop to get approvals, track, and document the activity? How did you determine the work was completed to a high standard without relying on someone else to check your work? All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Please ensure your materials clearly provide the following information. All experience must include the month and year. Documents with the year only will be categorized as incomplete. Missing materials or incomplete employment history will not be considered. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment (must include number of hours worked) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu MCCCD is an Equal Opportunity Employer. Posting Close Date Open until filled First Review on Monday, June 15, 2026. Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.erp.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322748&PostingSeq=1 jeid-b7300f611fbc8b41a5f0c3a303a00e9f