Administrative Assistant (Contract) - LANGE Shared Services

Description

What Can You Expect Working in The Administrative Assistant Position

The Administrative Assistant supports the daily operations of the office by providing exceptional service, dependable administrative support, and a welcoming presence for employees and visitors. This role ensures smooth communication, organized workspaces, and reliable coordination across departments while contributing to a positive and professional office environment.

Responsibilities

• Acts as the director of first impressions for LANGE; greets employees, guests, and vendors with a professional, friendly demeanor.
• Manages visitor check-ins, badges, and incoming calls to ensure a positive and secure experience.
• Operates the multiline phone system and route calls to the appropriate team members.
• Processes interoffice mail, outgoing mail, and local deliveries, ensuring timely distribution.
• Prepares reports, letters, and other documents using word processing, spreadsheet, database, or presentation software.
• Monitors and maintain office supplies, equipment, and shared spaces to keep the environment clean, organized, and efficient.
• Drafts and distributes internal communications, announcements, and updates as requested.
• Supports onboarding by preparing workspaces, assembling welcome materials, and coordinating employee needs.
• Completes administrative projects requested by departments or leadership team members.
• Identifies and supports process improvements that enhance office operations and the employee experience.
• Prepares meeting agendas and coordinates arrangements, including catering for luncheons and company events.
• Provides lunch coverage and backup support for administrative staff at other LANGE locations.

Requirements

Minimum Qualifications

* 2+ years of administrative or office experience.

* Excellent interpersonal and customer service skills.

* Ability to answer customer calls via a multi-line phone system.

* Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and general comfort with new software systems.

* Strong organizational skills and attention to detail.

* Excellent verbal and written communication skills.

* Ability to multitask, prioritize tasks, and follow through with minimal supervision.

* Professional, positive demeanor with strong customer service orientation.

* Valid Driver's License.

Preferred Qualifications

• Experience coordinating large events.
• Experience managing calendars in software like MS Outlook.

Work Environment

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

* The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

* The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information. The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please provide a brief description of your reasonable accommodation to accommodations@lange.us.com

About The Company

Founded in 2016, LANGE Shared Services supports various LANGE companies including RedGuard, RedGuard Diversified Structures, SiteBox Storage, CoverSix, Lange Real Estate, Acquipt and Equisset with Human Resources, Finance, and Information Technology needs.

The compensation range provided for this role is an estimate based on available market data. The actual amount may vary considering the candidate's knowledge, skills, abilities, and geographic location. If you have questions, please discuss the flexibility and details of our compensation philosophy with your recruiter.