Part-Time Receptionist

Responsibilities

Concur Training &Travel Planning

• Receive request for employee training and travel, process training registrations including but not limited to completing registrations and paying fees with company credit card, reserving hotel and/or car rental, scheduling air travel, all to create and confirm travel arrangements and travel itineraries for employees
• Process training and travel invoices by securing names of parties involved and list by Location, Department and Account Number/Code where expenses are assigned. Include Account Number/Code list with Invoice and forward to AP once signatures are added
• Create Check Requests as needed for training and travel related expenses

Concur Pcard Expense Account Reporting

• Monitor Pcard expenses, secure transaction receipts, complete expense report for each transaction, submit a copy of Expense Report to the Credit & Collections Supervisor for each Period for the monthly Expense Report approval and payment

Corporate Training Log

• Add employee training and travel information to the Corporate Training Log
• Follow the columns across completing needed information in all columns that apply
• Be prepared to sort Training Log by Name, Course Title, Training Details, Skills Description, etc. to track training down to department and employee
• Keep Log updated and current for when requests for information on the Training Log are needed for Safe Quality Food Audits, Department Managers, Human Resources and individuals

Administration

• Orders training materials, binders, dividers, etc.
• Copies and/or prints, collates training materials
• Orders books on Red Gold business related topics by request
• Maintains companywide topic specific Participant Lists, i.e. Leadership Essentials & Tomato Knowledge

Receptionist Relief Duties

• Answers telephone
• Greets visitors
• Ensures all visitors sign in and out and receive the appropriate credentials (badge) and/or escort to enter the facility

Mail and Shipments

• Sorts and Distributes incoming mail
• Stamps (meter) and sends outgoing mail
• Prepares UPS and FedEx mailings both in the computer and physically packaging/labeling container(s)

Company Vehicle/Aircard/Gas Card Maintenance

• Responsible for the tracking and handing out of Company Vehicle Keys, Aircards, and Gas Cards

Qualifications

Education & Experience

• High School Diploma
• 3-5 years professional office experience
• 3-5 years of human resources experience

Knowledge, Skills, & Abilities

• Telephone skills/PBX
• Computer proficient - MS Office (especially Excel, PowerPoint and Word)
• Computer savvy in various software applications including the Internet
• Must be able to look at computer screen for several hours at a time

• Ability to set and meet deadlines
• Excellent communication skills
• Excellent interpersonal skills
• Multi-task oriented
• Professional demeanor
• Friendly ambassador
• Carefulness
• Cooperation
• Creativity
• Customer Service Orientation
• Order
• Savvy
• Stability
• Work Discipline

Physical Requirements & Working Conditions

To perform this job successfully, the physical demands listed are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job:

• The employee must be able to remain in a stationary position 50% of the time whether that be sitting or standing
• The employee must be able to use fingers to constantly operate a computer or other type of office equipment
• The employee in this position must be able to regularly walk
• The employees must be able to use hands to handle and feel
• The employee must be able to reach with both hands and arms
• The employee must be able to visually detect, perceive, or recognize in near and far distances
• The employee must be able to converse or convey with other individuals
• The employee may occasionally be required to crouch
• The employee may occasionally lift/carry items as heavy as 25 pounds

Supervisory Responsibilities

Direct: None

Indirect: None