Temporary Administrative Assistant

Job Summary:

This position is shared between the School of Public Affairs (SPA) and the School of Education & Human Development (SEHD) and provides comprehensive administrative, operational, and office management support to both Deans and their respective Dean's Offices.

The role supports two academic units with distinct missions and operational needs, requiring strong organizational skills, adaptability, and the ability to balance priorities across both schools. A high degree of confidentiality, discretion, and sound judgment is essential, particularly when handling sensitive executive level, HR, faculty affairs, and studentrelated information.

Responsibilities include calendar management for both Deans, reception and front-line communication, procurement, facilities coordination, meeting and event support, record keeping, and administrative assistance for HR/faculty affairs processes. The position serves as a resource to faculty, staff, students, and external partners, ensuring a professional, serviceoriented environment in both schools.

Examples of Work Performed

Calendar & Scheduling Support

• Manage the calendars of both the SPA Dean and the SEHD Dean, ensuring schedules remain accurate, current, and aligned with shifting priorities.
• Initiate contacts with and respond (within 24 hours) to meeting requests from internal and external personnel
• SPAspecific: Coordinate requests for the SPA Dean's time in partnership with and under the supervision of the Director of Faculty Affairs & HR Operations.
• SEHDspecific: Provide telephone and email support for the SEHD Dean, including answering calls, taking messages, and responding to emails forwarded by the Dean.

Administrative & Office Management

• Provide primary administrative support to both Dean's Offices, including word and data processing, filing, copying, and anticipating administrative needs.
• Serve as the first point of contact for visitors, students, faculty, and staff; greet and direct individuals to appropriate offices.
• Provide reception for the SPA & SEHD Dean's Office and ensure the office is viewed as a service oriented environment.
• Provide frontline response to general inquiries by phone and email, answering questions and directing individuals appropriately.
• Organize and maintain files and records for both Dean's Offices, including confidential and sensitive materials, ensuring compliance with retention and privacy requirements.
• Maintain clean, professional, and welcoming office environments in both schools.

Meeting Support & Record Keeping

• SPAspecific: Track agenda items and assist the Director of Faculty Affairs in agenda preparation for Faculty Council, Executive Committee, and other SPA meetings or groups as needed.
• SPAspecific: Prepare minutes from recorded SPA meetings and maintain accurate, wellorganized records of all minutes and related materials.
• SEHD-specific: Provide support, as needed, to the Operations Manager who arranges and takes notes for governance committee meetings involving the dean such as the Program Leaders Council, and the Budget, Finance, & Policy Committee.
• SEHD-specific: Provide agendas, in advance, to participants in meetings with the Dean.
• SEHD-specific: Support the scheduling, agenda-setting, and notetaking of statewide and national committees that the dean leads, as needed.
• SEHD-specific: Provide backup support to the Operations Manager and assist with event planning, logistics, and set-up as needed.

Facilities, Procurement & Operations

• SPA-specific: Manage and order office supplies through CU Marketplace.
• SPA-specific: Oversee facilities needs, including submitting and tracking maintenance and facilities work orders.
• Oversee the maintenance of all SPA & SEHD kitchens, mail/copy rooms and common areas, including ordering supplies and submitting work requests as needed
• Manage room scheduling requests for SPA & SEHD conference and classroom spaces using Outlook and EMS Room Scheduling software.

Student, HR, Faculty Affairs & Project Support

• SPAspecific: Provide administrative support for SPA HR and faculty affairs processes, including record keeping, meeting minutes, and agenda tracking.
• SPAspecific: Coordinate with the Director of Faculty & HR Operations to plan and support SPA faculty and staff retreats, including logistics, scheduling, materials preparation, and onsite assistance. Provide assistance for other SPA events as needed.
• Assist with various projects as assigned by SPA and SEHD leadership.
• Provide general administrative assistance to both Dean's Office teams.

Work Location:

Onsite - this role is expected to work onsite and is located in Denver, Colorado

* Occasional work during the evening and/or weekends may be required.

* This position requires an onsite presence on campus. Typical workday is expected to be 8:30am-5pm (with a 30-minute lunch), or 8am-5pm (with a 1-hour lunch) with hours or days split between the two Dean's offices.

Why Join Us:

The School of Education & Human Development at the University of Colorado Denver is a statewide and national leader for educational quality, access and equity across the education lifespan, from birth through higher education. Members of the school community have been informing policy and practice while addressing the most important challenges faced by individuals, schools, and communities for more than 50 years. We prepare equity-minded and inclusive educational, community, family, and mental health practitioners, scholars, and leaders dedicated to eradicating inequalities and discrimination. We champion change that leads to well-being, opportunity, and life-long learning in the diverse urban, rural, and global communities that we serve. Our Inclusive Excellence Plan reflects our efforts to ensure that those we serve - diverse in race, ethnicity, economic resources, nationality, language, fluency, ability, geography, first-generation status, age, gender, sexual identity, veteran status, and cultural and faith practice - have access to an excellent education through inclusive practice and scholarship in a climate that is responsive to their needs.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

One (1) year of relevant administrative or customer service experience, including roles that require direct interaction with clients, students, or the public.

A combination of education and experience will be considered, including customer service roles that demonstrate transferable skills such as communication, problemsolving, multitasking, and attention to detail.

Preferred Qualifications

• Two (2) years of experience in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field.
• Experience in a higher education setting and familiarity with university systems (e.g., Marketplace, EMS Room Scheduling).
• Experience in office management.
• Bachelor's degree in a related field.

Knowledge, Skills, and Abilities

• Ability to communicate effectively written and orally.
• Ability to establish and maintain effective working relationships with employees at all levels.
• Outstanding customer service skills.
• Strong organization, followup, attention to detail, and timemanagement abilities.
• Proficiency with Microsoft Office, including intermediate skills in Word, Excel, and Outlook.
• Demonstrated understanding of diversity, equity, and inclusion and commitment to equitable practices.
• Ability to maintain strict confidentiality and exercise discretion, judgment, and professionalism when handling sensitive information.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Five professional references including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to: Katie Halpern at katie.halpern@ucdenver.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by June 24, 2026.

Anticipated Pay Range:

The hiring rate for this position has been established at $24.00 / hour. The above salary rate represents the University's good faith and reasonable estimate of the rate at the time of posting.

Your total compensation goes beyond the number on your paycheck. Temporary employees are only eligible for sick leave benefits.

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.