APP Administrative Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The department of Anesthesiology & Perioperative Care is a patient centered team providing exceptional perioperative care while advancing the science of anesthesiology and developing the next generation of leaders in our field. Our Values are Integrity, Dedication, and Inclusivity.

This position serves as APP Administrative Manager and will provide oversight/service to the Department of Anesthesiology's Advanced Practice Providers (APP: CRNA, NP, PA) in conjunction with Directors/clinical supervisors in Center for Perioperative Care, CVICU, Acute and Chronic Pain division. Administrative services include development and implementation of short and long-range planning management and supervision of APPs and staff and administrative operations, recruitment, education, space and event planning, performance evaluation, finances in support of APPs' clinical services and teaching endeavors in conjunction with respective divisions' clinical supervisors as well as the Chief Administrative Officer and the Department Leadership. Supports process improvement and problem solving while developing administrative policies and procedures that ensure optimal functioning of the divisions in alignment with the School of Medicine, Department of Anesthesiology and Perioperative Care, and hospital policies. Provides guidance, direction and ensures employees' compliance with the University policies. Responsible for APP budget, payroll approval, staffing structure suggestions, schedule changes and employee requests. Provides recommendations for hiring or releasing employees within the supervisory responsibilities. Prepares and implements marketing strategies in APP recruitment in conjunction with the clinical directors/supervisors/CRNA Manager. In collaboration with UCI stakeholders (Space planning, Facilities, IT, HR), establishes processes to enhance operation efficiency.

Required:

• Bachelor's Degree or higher with five years of related experience, or an equivalent combination of education and experience.
• Skill in budget preparation and spending projection
• Knowledge of organizational, analytics, presentation and strategic planning skills.
• Demonstrated ability to handle heavy workload and constantly changing demands.
• Demonstrated skills in equipment, material and space management.
• Interpersonal skills to establish and maintain cooperative working relationships with other department and faculty, and staff.
• Excellent written and oral communication skills.
• Ability to handle confidential information with tact and discretion.
• Demonstrated ability to work in a dynamic environment of rapidly changing priorities and frequent interruptions.
• Proven personnel management strength, including demonstrated ability to select, motivate, develop, evaluate performance, discipline and promote collaborative team effort.
• Bachelor's degree in related area and / or equivalent experience / training
• Five years of related experience, or an equivalent combination of education and experience

Preferred:

• Previous UC system experience.
• Knowledge of API and TRS time tracking for clinical providers and staff.
• Familiarity with Microsoft Office products including Word, Excel Outlook and PowerPoint.
• Familiarity with Microsoft Office products including Word, Excel Outlook and PowerPoint.
• Familiarity with Qgenda and complex clinical scheduling system.

Special Conditions:

• Occasional evening or weekend events Some Holidays and or weekend work hours

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.