Staff Support Coordinator

AB Staffing Solutions
$70,304.00 / yr
United States, California, Sacramento
Jun 24, 2026
Staff Support Coordinator Schedule: Monday - Friday \| 6:00 AM - 3:00 PM Location: Remote Pay: Salaried (exempt) $70,304 per year About Club Xcite Club Xcite partners with school districts to provide high-quality special education support services, including behavioral staff, instructional aides, and clinical oversight. We are committed to delivering exceptional support to students while creating a strong, service-driven environment for our staff. Position Overview We are seeking a highly organized and proactive Staff Support Coordinator to manage early morning staffing operations. This role is vital to ensuring uninterrupted services in school settings by coordinating staff callouts, communicating with key stakeholders, and deploying substitute staff efficiently. If you thrive in a fast-paced environment, excel at communication, and are passionate about supporting students academic success this position is for you. What You'll Do Early Morning Staffing Coordination * Receive and manage staff callouts starting at 6:00 AM * Communicate absences to: o School district contacts o Club Xcite Clinical Team o Regional Directors * Assign substitute staff from the float pool to ensure coverage when possible * Share clear placement and assignment details with substitute staff Customer Service & Staff Support * Serve as a primary scheduling support contact for school-based providers * Deliver responsive, solutions-oriented communication * Support staff with scheduling, placement details, and urgent needs * Maintain strong relationships with providers, team members and partners Operations & Administrative Support * Update daily attendance logs for Club Xcite staff * Match substitutes to job orders based on availability and needs * Ensure accurate staffing records for all assignments * Generate attendance reports for stakeholders Payroll & Billing Coordination * Generate and distribute daily timesheets tied to job assignments * Ensure timesheets accurately reflect hours worked and placements * Support efficient payroll and billing processes through accurate data tracking Additional Responsibilities * Provide general administrative and staffing support as needed * Assist in improving processes to enhance efficiency and service quality What We're Looking For * Strong organizational and multitasking skills * Critical Thinking skills to work independently * Excellent communication (written and verbal) * Customer service mindset with a high sense of urgency * Detail-oriented with a focus on accuracy * Ability to work independently during early hours * Proficiency in Microsoft Office (Excel, Outlook, Teams) * Experience in staffing, scheduling, or administrative support preferred Why Join Club Xcite? * Meaningful work supporting students and school staff * Collaborative, mission-driven team * Opportunity to make an immediate operational impact * Structured daytime schedule with early start