Proposal Production Specialist IV 04172 NWG

Location: Aiken, South Carolina
Title: Proposal Production Specialist IV
Schedule (FT/PT): Regular Full Time
Travel Required: No
Government Clearance: Ability to Obtain

For over 25 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, facility operations, and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team - not only to support our mission but be an integral part of our continued success.

POSITION PURPOSE:
The Proposal Production Specialist IV supports the development of high-quality, compliant, and visually compelling responses to Requests for Proposals (RFP), Requests for Information (RFI), Sources Sought, and other proposal materials. This role combines proposal coordination, graphic design, and technical editing to ensure proposal materials are accurate, well-organized, visually engaging, and delivered on schedule. Working under the guidance of a Proposal Manager, this position plays a key role in executing proposal assignments, developing content and graphics, and managing production details in a deadline-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Proposal Coordination & Production Support
• Support Proposal Managers in executing proposal activities and meeting submission deadlines
• Analyze solicitations (RFPs, RFIs, Sources Sought) for formatting and content requirements
• Develop and maintain proposal templates, outlines, and styles
• Track amendments to solicitations and distribute updates to the proposal team
• Maintain version control and organized file structures for all proposal materials
• Coordinate logistics for meetings, reviews, and communications (e.g., Plan-of-the-Day, color team reviews)
• Prepare and track Past Performance Questionnaires and supporting materials
• Assist with proposal production, packaging, and delivery (electronic and/or print)
• Maintain proposal files, records, and archived content for reuse
• Content Development and Technical Editing
• Write, edit, and tailor proposal content as assigned (e.g., resumes, past performance, management or technical sections)
• Conduct interviews with subject matter experts to extract key insights, then translate and refine their input into clear, compelling, and compliant technical narratives aligned with proposal win themes and evaluation criteria.
• Review, edit, and incorporate input from subject matter experts and teaming partners
• Edit for grammar, clarity, tone, consistency, and readability
• Ensure compliance with solicitation instructions (formatting, page limits, structure)
• Standardize terminology, formatting, and voice across multiple contributors
• Improve organization and flow of technical material to ensure clarity for evaluators
• Develop and maintain reusable boilerplate content
• Graphic Design and Document Layout
• Design and develop proposal graphics (e.g., infographics, process flows, org charts, schedules, data visualizations)
• Transform complex technical concepts into clear, visually effective imagery
• Apply branding and style standards to proposal documents
• Perform advanced document formatting in Word and/or InDesign
• Ensure visual consistency, readability, and compliance across all proposal volumes
• Create and maintain reusable templates, graphic libraries, and style assets
• Support final production formatting and quality checks

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Populate proposal library with final sections and graphics from proposals.
• Assist with development and submittal of sources sought requests.
• Attend group and company meetings.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelor's degree in English, Communications, Graphic Design, Marketing, or related field (or equivalent experience)
• 10+ years of proposal coordination, technical editing, graphic design, or related experience
• Strong proficiency in:
• Microsoft Office Suite (especially Word)
• Adobe Creative Suite (InDesign, Illustrator; Photoshop)
• Strong writing, editing, and proofreading skills

Skills and Abilities:

• Excellent attention to detail
• Ability to create clear, compelling graphics
• Good judgement and decision-making.
• Collaborates effectively with proposal managers, SMEs, and team members
• Must be a self-starter with the ability to manage multiple priorities/tasks, and possess strong organizational skills.
• Must be able to independently manage a challenging workload when faced with unexpected changes in priorities and deadlines.
• Understanding of, and experience with the Federal procurement process and regulations (e.g. FAR).
• Possess strong time management and prioritization skills
• Ability to support multiple proposals simultaneously.
• Ability to work various schedules to meet deadlines, this may include nights, weekends, and holidays at times.

PREFERRED QUALIFICATIONS:

• Experience supporting federal or A/E/C or professional services
• Familiarity with Shipley or APMP proposal processes
• Experience with resume and past performance development
• Experience working in deadline-driven proposal environments.

WORKING ENVIRONMENT:
Office work environment.

REASONABLE ACCOMMODATION:
North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information NW collects and for what purpose. The Employee Privacy Notice can be accessed here: https://northwindgrp.com/wp-com .