Facilities Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Coordinator plays a vital role in supporting the seamless operation of a high-end Life Science facility by partnering with Site and Facility Managers to deliver exceptional service in a controlled, compliance-driven environment. This position bridges operational excellence with client relationship management, ensuring that maintenance activities, vendor coordination, occupancy services, and financial processes are executed flawlessly. You will be the frontline expert maintaining the integrity of critical systems while proactively identifying opportunities for service improvement. If you thrive in fast-paced, precision-focused environments and are passionate about creating safe, efficient workplaces in the pharmaceutical or biotech space, this is your opportunity to make a direct impact on JLL's mission to shape the future of real estate.

• Respond to and manage work orders through completion, ensuring KPI compliance, excellent customer service, and minimal disruption to operations
• Schedule, coordinate, and track repairs, maintenance activities, and minor works projects, serving as the primary liaison between vendors, facilities staff, and service providers
• Initiate procurement processes by developing and delivering purchase orders for third-party vendor needs, and follow up to ensure timely billing and invoice processing
• Collaborate regularly with the Finance team to ensure accurate accruals and timely invoice processing, maintaining financial transparency and accountability
• Maintain accurate records, official documentation, emergency response plans (including evacuation procedures and after-hours emergency protocols), and update site web pages as needed
• Perform data entry tasks, compile data for weekly, monthly, and YTD reports; must manipulate data utilizing software programs, and to update and distribute reports as required.
• Primarily responsible for data entry and data management in a Computerized Maintenance Management System (CMMS) or Enterprise Asset Management (EAM) system in support of Scientific and Hard Services, as required.
• Triage all incoming work requests and appropriately assign, providing excellent customer service and serving as primary point of contact for requesters
• Support lab and facilities planning and scheduling, maintaining vendor training records and assisting in service coordination.

• Proficiency in information technology tools and platforms including CMMS (Computerized Maintenance Management Systems), Microsoft Office Suite, and procurement/financial systems
• Excellent written and verbal communication skills with proven ability to coordinate effectively across multiple stakeholders including vendors, clients, internal teams, and service providers
• Demonstrated organizational and problem-solving skills with ability to manage multiple priorities simultaneously while maintaining attention to detail
• Self-motivated professional who can work independently with minimal supervision and remain calm and effective under pressure
• High school diploma or equivalent required

• Prior facilities experience in a pharmaceutical or biotech environment with knowledge of specialized compliance and operational requirements
• Prior experience managing building operations in controlled or cleanroom environments
• Familiarity with Life Science industry standards, regulatory frameworks (FDA, GMP, etc.), and documentation requirements
• Experience coordinating moves, adds, and changes (MAC) in occupied facilities with minimal operational disruption
• Associate degree or coursework in Facilities Management, Business Administration, or related field
• Strong understanding of local occupational health and safety requirements and regulations applicable to Life Science facilities

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.