Executive Recruitment Coordinator

Recruitment

Position Summary
The University of Missouri System seeks a highly organized and service-oriented professional to support executive recruitment efforts across our four public university system. This role partners closely with executives/hiring leaders, search committees, and external partners to deliver efficient, high-touch recruitment operations supporting system-wide leadership hiring needs.
The Executive Recruitment Coordinator manages multiple concurrent searches while ensuring a professional candidate experience, consistent processes, and effective coordination across complex stakeholder groups. This position plays a critical role in supporting successful hiring outcomes through strong project management, communication, and operational execution.
________________________________________
Key Responsibilities
* Coordinate full-cycle recruitment operations for leadership and critical staff searches across the University of Missouri System.
* Serve as a key point of contact for candidates, search committees, hiring leaders, and external partners, ensuring timely communication and a professional experience throughout the search process.
* Manage end-to-end interview logistics, including scheduling, travel coordination, and both virtual and on-campus interview experiences involving multi-level stakeholder groups.
* Support search committees by preparing materials, organizing candidate information, and tracking feedback to ensure efficient and well-coordinated decision-making processes.
* Partner with the search recruiter and hiring leaders to ensure recruitment activities are executed consistently and aligned with established processes and expectations.
* Coordinate and monitor external search firm engagements and vendor relationships, including tracking deliverables, managing timelines, and supporting fiscal responsibilities such as invoice review and timely payment processing.
* Develop and maintain recruitment communications, templates, and reports to support transparency and effective coordination across stakeholders.
* Manage updates to UM System Executive Search / search websites and oversee the campus search website content management and updates throughout life of each search.
* Develop, process, and track internal Memorandums of Understanding (MOUs) for search engagements, ensuring accurate documentation, timely approvals, and coordination and tracking of associated payments in alignment with service expectations.
* Administer operational support to the Senior Director of Recruitment as needed, to include calendar management, travel, meeting agenda and materials development and preparation.
* Enhance and maintain centralized recruitment resources (Recruitment Toolkit SharePoint site) to support self-service access to information and reduce administrative burden across the system.
* Utilize AI-enabled tools (e.g., Microsoft Copilot and similar technologies) to streamline administrative workflows, enhance communication, and improve operational efficiency.
* Contribute to continuous improvement efforts through development of standard operating procedures, toolkits, and streamlined processes that support scalability and consistency.
* Maintain strict confidentiality across all candidate, committee, and institutional information.
________________________________________
Core Competencies
* Full-Cycle Recruitment Coordination
* Talent Acquisition Operations
* Candidate Experience & Communication
* Interview Scheduling & Logistics
* Applicant Tracking Systems (currently PeopleSoft/Oracle)
* Hiring Manager & Committee Support
* Search Firm & Vendor Coordination
* Reporting & Talent Pipeline Tracking
* Microsoft 365 (Copilot, SharePoint, Teams, OneDrive, Word, Excel)
* AI-Assisted Workflow Optimization
* Process Improvement & SOP Development

Monday - Friday, 8am-5pmMonday - Friday, 8am-5pm

A Bachelor's degree or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Key Skills & Qualifications

*Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously.
*Excellent written and verbal communication skills, with the ability to interact effectively with a wide range of stakeholders.
*High level of professionalism, discretion, and commitment to confidentiality.
*Proactive, detail-oriented, and solutions-focused approach to work.
*High level of proficiency in Microsoft 365 (including Teams, SharePoint, OneDrive, Word, Excel) and virtual meeting platforms such as Zoom.
*Experience supporting recruitment, project coordination, or related functions in a complex organizational environment preferred.

Salary Range: $60,944 - $75,000 annually

Grade: GGS-11

University Title: Administrative Consultant I

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Resume & cover letter

Employment visa sponsorship is not available for this position.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.