New

Executive Assistant - Dean's Office

University of Georgia

retirement plan

United States, Georgia, Athens

Jul 14, 2026

Posting Details

Posting Number	S15427P
Working Title	Executive Assistant - Dean's Office
Department	ENGR-Deans Office
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.
College/Unit/Department website	https://engineering.uga.edu/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	This is a full-time position on the main Athens campus. Standard business hours are Monday-Friday, 8am-5pm
Advertised Salary	$53,000+ based on experience
Posting Date	07/14/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	08/16/2026
Special Instructions to Applicants	In addition to your UGA Jobs application, please upload the following documents: CV/Resume Cover Letter 3 professional references with contact information
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Executive Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree or equivalent
Preferred Qualifications	Knowledge and experience with USG/ UGA systems such as OneUSG, MS Outlook, MS Teams, and UGA Mart.
Position Summary	The Executive Assistant to the Dean of the College of Engineering provides critical administrative support to the Dean and Dean's suite, including maintaining the Dean's calendar and schedule, managing email correspondence, and preparing and submitting travel authorizations, reimbursements, and expense requests. This is a highly professional role that serves as the first point of contact for the Dean's office and serves as a subject matter expert for College of Engineering administrative inquiries. The Executive Assistant will also serve as the primary point of contact for the Dean's Office and as the administrative lead for the College. In this role, the Executive Assistant will meet regularly with the College's administrative team to troubleshoot challenges, improve administrative processes, and train new administrative assistants. This position supports the goals and operations of the Dean's Office and the College's offices of Operations and Special Projects, Development and Alumni Relations, and Human Resources, and is a coordination role, not a supervisory one. This position also serves as a welcoming and knowledgeable resource for the wide range of individuals who interact with the Dean's Office, including faculty, staff, students, donors, and external partners.
Knowledge, Skills, Abilities and/or Competencies	Professional written and verbal communication skills Strong organizational and time management skills, with the ability to manage competing priorities in a fast-paced environment Ability to interpret and apply University policies and procedures and communicate them clearly to faculty, staff, and students Critical thinking and problem-solving skills, with a proactive approach to anticipating needs and resolving issues Ability to handle confidential information with discretion Proficiency with standard office and financial management systems Attention to details Experience working in a higher education setting and/or a professional office environment
Physical Demands	Sitting for long periods of time; extensive reading of guidelines, policy, and procedures.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Administrative support to the Dean of the College of Engineering

Manage the Dean's calendar, including prioritizing and responding to internal and external meeting invitations and proactively identifying action items such as travel authorizations and scheduling conflicts
Prepare and submit purchase orders, payment requests, expense reports, travel authorizations, journal entries, and requisitions using UGAmart
Plan and coordinate meetings and interviews, including room reservations and calendar updates for all attendees
Monitor the Dean's email correspondence, flagging priority items, deadlines, and required action steps
Serve as the primary point of contact for the Dean's Office, responding to inquiries from students, donors, faculty, staff, and external partners by phone, email, and in person

Percentage of time

Duties/Responsibilities

Administrative support to Dean's Suite

Greet and assist visitors, faculty, students, and staff as they arrive in the Dean's Suite
Extend financial processing support to Dean's Suite staff, including purchase orders, payment requests, expense reports, travel authorizations, journal entries, and requisitions using UGAmart
Schedule and manage room reservations at Driftmier Engineering Center and Coverdell Center on behalf of Dean's Suite staff
Advise Dean's suite faculty and staff on appropriate policies and procedures for the submission of financial requests
Monitor and appropriately stock office supplies in Dean's Suite as needed and upon request
Support Assistant Dean-level and higher faculty and staff searches, including coordinating on-campus interviews and managing external job postings

Percentage of time

Duties/Responsibilities

Administrative Lead

The Executive Assistant plays a key coordination role in the College's administrative operations, including:

Develop and maintain training materials for administrative assistants across the College and provide onboarding training to new hires
Coordinate and lead monthly meetings with administrative assistants across the College to share updates, troubleshoot challenges, and drive process improvements
Meet monthly with the College Business Manager to address common issues, improve financial processing workflows, and ensure the administrative team is informed of system changes and policy updates
Stay current on University policies affecting administrative processes and communicate relevant changes to the administrative team

Percentage of time

Duties/Responsibilities	Other Duties as Assigned Special projects and other duties as assigned in support of the Dean and College of Engineering Professional development, staff meetings, and required UGA employee trainings
Percentage of time	5