New

Event Coordinator

University of Georgia

retirement plan

United States, Georgia, Athens

Jul 14, 2026

Posting Details

Posting Number	S15432P
Working Title	Event Coordinator
Department	Ecology-Odum School of Ecology
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F, 8 AM - 5 PM, some after hour work may be needed due to event schedule
Advertised Salary	Commensurate with Experience
Posting Date	07/14/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	08/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Event Planner III
FLSA	Exempt
FTE	1.0
Minimum Qualifications	Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications
Position Summary	The Event Coordinator provides leadership and strategic oversight for the planning and execution of academic and institutional events at the Odum School of Ecology. This position is responsible for managing a comprehensive portfolio of events-including, the Signature Lecture Series and high-profile school events-while ensuring alignment with the School's mission and strategic priorities. The role requires advanced event management expertise, financial oversight, stakeholder engagement, and the ability to lead complex, high-visibility initiatives.
Knowledge, Skills, Abilities and/or Competencies	Strong organizational skills and ability to multi-task and prioritize Positive attitude and ability to be self-motivated Strong written and verbal communication and interpersonal skills Ability to collaborate well with internal and external clients Problem-solving skills Self-managed, adaptable, and flexible
Physical Demands	Lift and/or move up to 25-30 pounds Walk, stand, stoop, lift, kneel In state travel may be required Setup displays and decorations
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Event Planning and Program Management for Odum

Lead planning and execution of academic and institutional events including, distinguished speaker series, workshops, symposia and social events
Align event strategies with leadership priorities, visibility goals, and external engagement initiatives
Develop and implement long-term event planning processes and standards
Coordinate across departments and maintain the school-wide events calendar
Provide guidance on even design, format, and audience engagement
Oversee event logistics, including venues, scheduling, AV, catering, travel, registration, and materials
Ensure consistency, quality, and compliance with institutional standards
Serve as on-site contact for high-profile events, managing execution and resolving issues in real time
Establish and maintain standard operating procedures for event planning and execution

Percentage of time

Duties/Responsibilities	Event Planning and Program Management for River Basin Center Coordinate logistics, including, venues, registration, and catering for the Georgia Water Resource Conference (GWRC) Assist GWRC committees with organization, communication, and implementation of event plans Coordinate and supervise student volunteers at GWRC activities Support additional initiatives and events for RBC
Percentage of time	20

Duties/Responsibilities

Financial Management and Policy Compliance

Develop and manage event budgets, including forecasting, allocation, and reconciliation
Monitor expenditures and ensure compliance with university financial policies and procedures
Identify cost efficiencies and provide recommendations for resource optimization
Oversee financial processes related to vendor payments, reimbursements, and contracts
Review quotes, invoices, and contracts for accuracy and policy compliance
Submit purchases in a timely manner per UGA Polices and guidelines to the appropriate business office personnel to ensure on-time payments

Percentage of time

Duties/Responsibilities

Relationship Management and Program Evaluation

Serve as a key liaison between faculty, school leadership, external partners, vendors, and university offices
Advise faculty and administrators on event planning strategy and execution
Foster relationships with internal and external partners to support successful event outcomes
Support high-level visitors, guest speakers, and institutional partners
Develop and implement evaluation methods to assess event effectiveness and participant experience
Analyze feedback and event data to inform planning and improve future programming
Maintain comprehensive records and reporting for event outcomes and performance metrics

Percentage of time

Duties/Responsibilities	Other Duties Attend "as related" meetings and Training and Development classes to improve skills and keep abreast of new and changing policies and procedures Support additional initiatives and special projects as assigned Contribute to continuous improvement of event coordination processes Other duties, as assigned
Percentage of time	10