Operations and Events Coordinator

The Operations & Events Coordinator, in conjunction with the entire Operations team, has primary responsibility for management and oversight of school-wide events and functions, including school-hosted, rental, or off-site venues. The Operations & Events Coordinator will serve as the first point of contact with UVA venue, catering, and event services partners. They will oversee the event request submission and tracking process as well as triage and respond to internal service tickets related to events and operations. The Operations & Events Coordinator is supported by a robust team of student employees. They will have a secondary role supporting the physical spaces of the Batten School. This is an in-person position that is "designated," and a physical presence may be required even when regular University operations are suspended. It requires a customer-service orientation and a high level of personal tact and diplomacy.

MINIMUM REQUIREMENTS:

Education: Bachelors Degree required.

Experience: 3+ years of relevant professional experience required.

Additional responsibilities include:

• Develop systems and processes necessary for the definition, planning, execution, monitoring, and control of event management.

• Attend meetings for ongoing and prospective events. Arrange, manage, and maintain relevant relationships.

• Analyze short-term and long-term resource needs and adjust staffing and resources appropriately.

• Ensure completion of deliverables and adherence to timelines, track milestones and timelines, and institute necessary workflow, personnel, and financial resource allocations.

• Collaboratively support facilities planning and execution.

• Analyze and resolve issues that have the potential to jeopardize school operations.

• Proactively identify changes in scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate, and amend scope of work responsibilities, proposals, contracts, and budgets.

• Ensure events are equipped with necessary contingency and emergency supplies.

• Engage in communication and change management in relation to event management.

• In addition to the above job responsibilities, other duties may be assigned.

Compensation Range: $50,000 - $60,000 commensurate with education and experience.

TO APPLY

Applicants please apply HERE. Internal applicants may search for R0085117 and apply for jobs on the UVA Internal Careers website.

Please complete the application and attach the following documents:

• CV/Resume

• Cover Letter

Incomplete applications will not be given consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

Department Contact: For questions about the position, please contact Sean Michael Flattery

Recruiter Contact: For questions about the application process, please contact Eric Allen.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.