Sample Coordinator

Partner with Aquent to join a globally recognized leader in apparel and accessories, celebrated for its innovative approach to fashion and unwavering commitment to quality. This organization is at the forefront of empowering individuals to express their unique style through a diverse and inspiring range of products, fostering creativity and connection across the globe. They are passionately dedicated to delivering exceptional experiences to their customers and partners, driving forward with purpose and vision.

Are you a meticulously organized and detail-oriented professional with a passion for ensuring products shine in the spotlight? We are seeking a dynamic individual to step into a pivotal role that ensures our latest innovations reach key media, influential voices, and internal teams with precision and impact. In this position, you will be instrumental in facilitating crucial product visibility and directly supporting strategic public relations initiatives, making a tangible difference in how our brand is perceived and celebrated worldwide. Your expertise will directly shape market engagement and ensure our brand's message resonates powerfully across all channels.

What You'll Do

• Manage short-lead editorial requests by completing timely sample orders through established processes, including securing samples, providing tracking, and communicating availability.
• Prioritize multiple incoming sample requests in alignment with management guidance.
• Facilitate urgent product deliveries through retail location pulls when necessary.
• Collaborate cross-functionally for sample borrowing to meet diverse needs.
• Order all necessary long-lead and seeding samples via the designated product sample system, adhering to established deadlines.
• Provide regular email updates on the status of all pending sample orders.
• Assist in the planning and execution of product packaging and send-out processes, including product pulling, dispatch, and list management.
• Ensure all products are accurately checked in and meticulously organized within the inventory space.
• Manage all vendor communication and troubleshooting related to long-lead samples.
• Maintain and update all inventory grids for seeding initiatives.
• Oversee the organization of the product inventory, accounting for daily outgoing samples and incoming returns.
• Deliver timely and professional communication with both internal and external contacts, including media professionals.
• Support the creation of seeding lists for VIPs, influential figures, and media opportunities.
• Facilitate mailroom communication to resolve shipping issues.
• Coordinate all messenger activity using the messenger service.
• Process all incoming photo requests promptly through the photo sharing platform.
• Actively participate in team meetings, seeding meetings, and seasonal product kick-offs.

Must-Have Qualifications

• Demonstrated ability to manage and prioritize multiple sample requests efficiently and accurately.
• Strong organizational skills with meticulous attention to detail for inventory management and product organization.
• Excellent written and verbal communication skills for professional interaction with internal teams, external contacts, and vendors.
• Proven ability to collaborate cross-functionally and manage vendor relationships effectively.
• Proficiency in managing product order processes, tracking, and updates.
• Experience with inventory tracking and management systems.
• Ability to work effectively in a fast-paced environment with urgent deadlines.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.