County Timekeeper (Clerical Assistant 3)

NOTE: This posting will close on AUGUST 18, 2026 or after a total of 25 applications are received, whichever occurs first.

As a County Timekeeper with the Department of Transportation, you will play an important part in helping employees get timely and correct payroll support. This position offers steady, detailed work that supports employees, solves payroll challenges, and is essential in keeping the office running efficiently. You will learn processes, assist staff, and help resolve issues that matter. Become a reliable resource in a fast-paced and supportive environment.

This position supports the Monroe County Maintenance Organization by managing timekeeping, payroll tracking and employee leave documentation. You will ensure accurate records, timely processing and dependable support for staff throughout the county. As a County Timekeeper, you will perform the following duties:

• Timekeeping Duties: Oversee county time and payroll processing and serve as the primary contact for related issues
• Leave Management: Enter and track employee leave requests and review supporting documentation
• Error Resolution: Research payroll or leave problems and determine steps needed for correction
• Record Verification: Check payrolls for accuracy before inputting information into required systems
• Employee Guidance: Explain time and payroll guidelines and assist staff with questions or concerns

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and shift work required. Work hours subject to change based on seasonal requirements and operational needs.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable. .
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Special Requirement:

• This position requires keyboarding skills to meet standards for speed and accuracy.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience with SAP (Systems, Applications & Products) for timekeeping
• Experience with Union or Contract provisions resulting in variations for pay rates or entitlements
• At least 1 year of moderately complex or advanced clerical experience with timekeeping or payroll entry for more than 20 employees
• At least 1 year of moderately complex or advanced clerical experience with Microsoft 365 (Word, Excel, Outlook, TEAMS)
• At least 1 year of experience sorting, filing, and retrieving documents using a specific system to keep them organized and retrieve documents/files as needed
• At least 2 years of customer service experience dealing with inquiries from the general public

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.