Maintenance Coordinator Job

Job Summary (include Context and Environment)

The Preventive Maintenance (PM) Coordinator is responsible for the development, maintenance, scheduling, and continuous improvement of preventive maintenance programs within the SAP CMMS. This role ensures that preventive maintenance (PM) activities are planned, scheduled, executed, and documented in compliance with site requirements, regulatory standards, and operational priorities. The PM Coordinator works cross-functionally with Operations, Reliability, and Subject Matter Experts (SMEs) to ensure work is executable, compliant, and optimized for asset reliability and performance. This role supports the Clear Lake site maintenance organization. The PM Coordinator plays a critical role in ensuring reliability, compliance, and effective execution of the maintenance work process.

Essential Duties & Responsibilities with % Breakdown:

Identify the major activities or responsibilities of the job (usually 4 to 6). Using a short phrase name or list each activity; estimate the percentage of time spent on each one. Then describe each activity in detail, and how it is done. Use increments of 10% and higher.

Preventive Maintenance Program Management [20%]

• Create, update, and maintain preventive maintenance plans in SAP.
• Utilize and maintain SAP PM structures, including:
• Maintenance Items
• Maintenance Plans
• Functional Locations
• Task Lists
• Maintenance Packages
• Bills of Material (BOMs)
• Ensure PM job plans contain accurate scope, frequency, and resource requirements.

Planning & Scheduling Coordination [20%]

• Review upcoming PM schedules and due dates to ensure alignment with operational availability.
• Coordinate with Operations to confirm equipment access, readiness, and probability of execution compliance.
• Identify risks to schedule adherence and proactively adjust plans to maintain compliance.

Regulatory Compliance & Deferral Management [10%]

• Coordinate with SMEs to validate and adjust regulatory PM frequencies and due dates as needed.
• Facilitate the PM Deferral Process, ensuring:
• Proper risk assessment and documentation
• Appropriate approvals
• Compliance with site and regulatory requirements
• Track and report deferral status and adherence.

CMMS Data & Technical Object Management [10%]

• Maintain and update SAP master data, including:
• Functional Locations
• Equipment records
• Technical object structures
• Ensure data accuracy and consistency to support effective planning and execution.

Work Process Compliance & Closeout [10%]

• Ensure PM work orders are properly closed out with complete and accurate documentation.
• Verify completion details support compliance, historical tracking, and future analysis.

Performance Tracking & Reporting [10%]

• Track, analyze, and report key maintenance performance metrics, including:
• PM Compliance
• Deferral Compliance
• Provide regular reporting to leadership with insights and improvement recommendations.

Continuous Improvement & Reliability Support [10%]

• Support PM rationalization and optimization initiatives to improve efficiency and effectiveness.
• Partner with the Reliability Group to:
• Define appropriate maintenance strategies
• Align work scope with asset criticality and failure modes
• Drive improvements aligned with best practices (e.g., SMRP principles).

Inventory & Spare Parts Support [10%]

• Support spare parts and inventory rationalization efforts.

Ensure PM job plans are aligned with available and critical spare parts.

Minimum Qualifications and Education Required

Min Years of Experience

Required:

• 5 years of experience working with SAP or similar CMMS Software

Preferred:

• 5 years of experience in an industrial work setting

Education and area of focus

Required:

• High school or GED equivalent

Certifications/Trainings:

Preferred:

• Lean Manufacturing
• SMRP - Preventative Maintenance Optimization

Competencies -Knowledge Skills & Abilities (KSAs)

Required:

• Strong working knowledge of SAP PM module (CMMS)
• Experience with preventive maintenance planning and scheduling
• Understanding of maintenance processes, asset management, and reliability principles

Preferred:

• Experience in chemical, petrochemical, or industrial manufacturing environments
• Familiarity with regulatory maintenance requirements
• Knowledge of SMRP best practices or equivalent frameworks

Key Skills & Competencies

• Strong organizational and planning skills
• Detail-oriented with a focus on data accuracy
• Effective cross-functional communication and coordination
• Analytical mindset with ability to track and interpret metrics
• Understanding of maintenance workflows and execution constraints

Key Performance Indicators (KPIs)

• PM Compliance (%)
• Deferral Compliance (%)
• Schedule Adherence
• Data Accuracy (CMMS integrity)
• Work Order Closeout Quality

Physical Demands/Working Conditions

This position involves some walking and climbing due to occasionally needing to go out into the units for field walks to verify functional locations and equipment tags.