UTS- Temporary Conference Coordinator at NC State University

This is a temporary position for a Conference Assistant who will be helping with event management and communications related to the 2026 Sustainable Fleet Technology Conference. Below is a description of the responsibilities of the position.

Assist in planning, coordinating, and executing a clean transportation conference

Graphic design using Canva for creation of signage and social media content

Photography experience for taking event photos

Recruit new participants and maintain relationships with returning clients.

Support registration processes and maintain communication with attendees.

Assist with event space reservations, layouts, and logistical details.

Provide customer service via email, phone, and in-person interactions.

Utilize project management software, CRM systems, and event tools to track deliverables preferred

Familiar with Google Suite products and Microsoft 365

Knowledge of clean energy and clean transportation issues is a plus

Ability to lift up to 50 pounds

Other duties may be assigned as needed

Bachelor's degree required

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

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Bachelor's Degree

Bachelor's Degree

Ability to lift up to 50 pounds

Familiar with Google Suite products and Microsoft 365

Canva and photography skills

Customer service skills using in-person, email, and phone communication

Utilize project management software, CRM systems, and event tools to track deliverables preferred

Knowledge of clean energy and clean transportation issues

N/A

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.