Contracts Administrator

Contacts Administrator
Waltham, MA Hybrid (2 days onsite - 3 days remote)
Pay: $23.50 - $26.50 per hour
26-08166

Job Summary

The Contracts Administrator is responsible for supporting contract administration activities by monitoring customer portals, bid boards, and request-for-quote (RFQ) submissions to ensure purchase orders, bids, and contract-related documents are processed accurately and within established timelines. This role works closely with internal teams and external customers to support contract workflows, invoicing activities, vendor compliance, and process improvements while maintaining a high level of accuracy and customer service.

Job Responsibilities

• Monitor customer portals and retrieve purchase orders (POs) for timely distribution to internal stakeholders.
• Monitor RFQ submissions, bid boards, and proposal opportunities, ensuring timely communication and processing.
• Coordinate with sales and contracts teams to support RFQ responses and contract activities.
• Process vendor registration requests, customer surveys, certificates of insurance (COI), and related documentation.
• Assist with invoicing activities, including Wide Area Workflow (WAWF) billing support.
• Track purchase order invoicing to ensure timely completion and compliance with customer requirements.
• Maintain accurate contract documentation and records.
• Collaborate with internal departments and external customers to resolve contract-related inquiries.
• Recommend and support process improvements to enhance contract administration efficiency.
• Assist with additional contract administration projects and special assignments as needed.
• Ensure all work is completed accurately and within established service level agreements (SLAs) and key performance indicators (KPIs).

Job Requirements

• Minimum of two (2) years of experience in contract administration, subcontract administration, or a related contracts support role.
• Experience working with customer portals, bid boards, purchase orders, and RFQ processes.
• Experience supporting contract documentation and invoicing activities.
• Strong attention to detail with a high degree of accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong interpersonal and customer service skills.
• Professional written and verbal communication skills.
• Ability to work collaboratively with cross-functional teams.
• Experience with WAWF billing is preferred.
• Knowledge of vendor registration processes and certificate of insurance (COI) documentation is preferred.

Education

• Bachelor's degree required.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.