Lead Professional Affairs Specialist

The Professional Affairs function supports the compliant administration and execution of healthcare professional (HCP) engagements, consultant activities, and educational programs

LeadProfessional AffairsSpecialistis responsible formanaging consultant documentation, compliance-related processes, invoicing, payment administration, record retention, and event-related administrative support to ensure all activities are executed accurately, efficiently, andin accordance withcompany policies and regulatory requirements.

This position requires exceptional attention to detail, strong organizational skills, process discipline, and the ability to manage multiple activities simultaneously whilemaintainingaccuraterecords and documentation.

Key Responsibilities:

Consultant Compliance & Documentation

• Support the administration of consultant engagementsin accordance withcompany policies and procedures.

• Maintainaccurateconsultant records, contracts, credentialing documentation, and engagementhistories.

• Ensureallrequired documentation is complete, compliant, and properly archived.

• Support transparency reporting and audit readiness activities.

• Monitor documentation requirements and proactively follow up to close gaps and resolve issues.

• Manage the lifecycle of HCP and consultant agreements, ensuring contracts areinitiated, renewed, amended, executed, andmaintainedin accordance withcompany policies and compliance requirements.

Consultant Invoicing & Payment Administration

• Own the end-to-end consultant invoicing process for all consultant and educational activities.

• Review invoices and supporting documentation for completeness, accuracy, and compliance.

• Ensureall required approvals and documentation are obtained prior to payment submission.

• Coordinate with consultants, Finance, and Accounts Payable to resolve discrepancies and payment issues.

• Track invoice status andmaintainaccuratepayment records.

• Generate reportsregardingconsultant payments, outstanding invoices, and program expenditures.

Event Compliance Support

• Support the documentation and compliance requirements associated with consultantand commercial activities,including:dinners,local tradeshows,advisory boards, speaker programs, educational events, webinars, labs,mission trips,and congress activities.

• Verifyrequired approvals and documentation are completed prior to event execution.

• Maintainorganized records supporting event compliance and post-event reconciliation.

Administrative & Operational Support

• Maintain consultant databases, payment trackers, and departmental reporting tools.

• Develop andmaintainprocess documentation and standard operating procedures.

• Support periodic audits, reporting requests, and compliance reviews.

• Identifyopportunities to improve administrative efficiency, consistency, and process compliance.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.

• 5-10years of experience in an administrative, compliance, operations, finance, contracting, professional affairs, or healthcare support role.

Preferred Experience

Exceptional Attention to Detail

• Consistently produces highlyaccuratework with minimal oversight.

• Demonstrates strong quality control practices and the ability toidentifydiscrepancies before they become issues.

• Maintains thorough and precise documentation.

Organizational Excellence

• Demonstrates outstanding organizational and time management skills.

• Effectively manages multiple priorities, deadlines, and stakeholders simultaneously.

• Maintains structured files, records, and tracking systems.

Process Adherence

• Understands the importance of following established procedures in a regulated environment.

• Consistently executes tasks according to defined processes and requirements.

• Identifiesprocess gaps and opportunities for improvement whilemaintainingcompliance expectations.

Communication Skills

• Exhibits strong written and verbal communication skills.

• Communicates professionally and effectively with consultants, healthcare professionals, internal stakeholders, and external partners.

• Follows up proactively and manages issues to resolution.

Records Management

• Demonstratesa high levelof accountability formaintainingcomplete,accurate, and audit-ready records.

• Understands the importance of documentation integrity and confidentiality.

Technology Proficiency

• Advancedproficiencywith Microsoft Office Suite, including:Excel, Word,Outlook, PowerPoint, Teamsand SharePoint

• Comfortable learning andutilizingbusiness systems, databases, and workflow management tools.

• Ability to generate reports,maintaintrackers, and organize electronic records efficiently.

Expected Travel 0-20%

This position is not eligible for employer-visa sponsorship

Disclosure as required by applicablelaw, the annual salary range for this position is $78,200 - $121,200. The actual compensation may vary based on geographic location, work experience, education and skill level. The salary range is CONMED's good faith belief at the time of this posting.

This job posting is anticipated to close on August 14, 2026. We may, however, extend this time period, in which case the posting will remain available on careers.conmed.com. Please submit your application as soon as possible as we will be reviewing applications on a rolling basis as we receive them.

Benefits:

CONMED offers a wide array of benefits to fit your unique needs. Visit our Benefits Page for more information.

• Competitive compensation
• Excellent healthcare including medical, dental, vision and prescription coverage
• Short & long term disability plus life insurance -- cost paid fully by CONMED
• Retirement Savings Plan (401K) -- CONMED matches your contributions dollar for dollar, with the potential for up to 7% per pay period
• Employee Stock Purchase Plan -- allows stock purchases at discounted price
• Tuition assistance for undergraduate and graduate level courses

Know someone at CONMED? Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives!

CONMED is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. The Know Your Rights: Workplace Discrimination is Illegal Poster reaffirms this commitment.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at 800-929-7176 option #5.