Grants Accountant

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POSITION SUMMARY:
The Grants Specialist is responsible for developing and implementing accounting systems for use in the recording and reporting of grants. This position supports the Senior Accountant on performing various accounting tasks, such as balancing ledgers, analyzing expenditures and documenting, verifying and correcting entries in the general ledger system, and HRSA reporting. This position will assist in maintaining strong financial controls to guarantee compliance with federal/state rules and regulations and to ensure accurate and timely financial reporting. The Grants Specialist will work closely with the grant managers, program managers, and compliance and will work under the direction of the Manager of Accounting.

JOB RESPONSIBILITIES:

Grant Accounting

• Maintain contracts and memorandums of understanding (agreement) (MOU or MOA) (within the finance department) for each of our grant numbers and follow the contract/MOU/MOA for all financial entries, reporting, and reconciliation.
• Track and work with Senior Accountant to record all grant activity including revenues, expenses, accounts receivable and deferred revenue.
• Prepare monthly contract/grant vouchers (billing) with supporting schedules and required attachments and backup.
• Support Senior Accountant with grant accounting and preparation of reports (monthly, semi-annual, annual, and other regulatory reports) for grantee/contractors and government agencies and other miscellaneous projects.
• Support Senior Accountant to ensure that all grant billing, drawdowns, general ledger entries of revenue and expenses are performed and entered in the accounting system timely.
• Reconcile grant receivables monthly.
• Monitor actual grant expenditures against approved budget line items monthly, alert management to any irregularities and make recommendations concerning the re-negotiation of approved grant line items.
• Maintain a grant tracking system ensuring all relevant grant information is accessible on a timely basis.
• Preparation of monthly contract/grant vouchers/billings/drawdowns/financial reports with supporting schedules for funding agencies, as needed.
• Maintain proper files (electronic) for all financial reports submitted.
• Support Senior Accountant in creating grant financial statements including budget and actuals by grant period for the grant manager(s) both in the accounting system and submit to the funding source.
• Required to use different electronic depositories for submission of grant reporting (i.e., Electronic Handbooks (EHBs)).
• Support grant closing activities.
• Assist with the preparation of grant budgets for discussion and presentation to the organization's management and funding sources.
• Assist Senior Accountant to support the grant managers and program managers on all pre- and post- award aspects of the grant (and/or contract) related to accounting and financial statements/reporting.

• Perform monthly analysis and reconciliation of assigned accounts.
• Assist in the preparation of accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department, including variance analysis (actual to budget and month over month).

• All duties for year-end are the same as month end including the additional duties listed.
• Assist with annual audit preparation and work with third party auditors.

• Comply with the Sixteenth Street TB Control Plan including PPD testing.
• Assist in development, implementation, and enforcement of corporate policies and department procedures related to finance and accounting functions to ensure appropriate accounting internal controls and record retention systems are maintained by the organization.
• Identify errors and recommend ways for improving procedures.
• Plan, assign, and review other staff members' work, as necessary.
• Ensure compliance with GAAP and Uniform Guidance and any grant funding regulations.
• Ensure proper record retention is upheld for financial records.

1. Individual should possess at minimum 3 years of accounting, AP or AR experience, preferably in government or grant accounting but otherwise some type of cost accounting.
2. Working knowledge and experience with PC based and automated accounting systems and electronic spreadsheets, preferably with a high level of skill in Excel.
3. Analytical and problem-solving skills.
4. Ability to prioritize, organize and manage time effectively.
5. Ability to manage detailed work and maintain confidentiality.
6. Ability to work in a fast-paced environment and meet deadlines.
7. Ability to follow oral and written instructions.
8. Ability to relate well to people from diverse ethnic and cultural backgrounds.