Enrollment and Course Scheduling Coordinator (4985C), Biosciences Divisional Srvcs #88432

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Departmental Overview

The Departments of Molecular and Cell Biology (MCB), Integrative Biology (IB), and Neuroscience (NEU) are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools.

The three departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 21 HHMI professors); 140 Researchers and Specialists; 185 post-doctoral researchers; 350 graduate students; 2,100 undergraduate students; 60 department staff members; and total state and extramural payroll of approximately 1,450 (including Graduate Student Instructors, Graduate Student Researchers and research staff).

Financial resources include approximately $90M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $91M in other fund sources. Department personnel are currently housed in eight buildings located in three widely separated parts of the campus.

Position Summary

The Enrollment and Course Scheduling Coordinator is involved in a wide range of curriculum related duties and responsibilities for the Integrative Biology and Molecular and Cell Biology Departments. The position provides support to the Department Chairs, Curriculum Committee, faculty, student services advisors, and departmental management in the areas of curriculum planning and course scheduling, undergraduate major requirements and related programs, and serves as a backup scheduler for the Neuroscience Department.

Application Review Date

The First Review Date for this job is September 8, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Curriculum Planning and Scheduling - 50%

• Oversees all administrative aspects associated with classroom scheduling, one-time room reservation requests, and course publicity. Coordinates this information with other department units as needed.
• Gathers enrollment trend data to project departmental need for Graduate Student Instructors and Readers in preparation for the annual Temporary Academic Support (TAS) budget submission.
• Gathers teaching intent information from faculty to plan the curriculum each year and enters the data into the TAS budget request. Maintains up to date information in the TAS budget forecast.
• Reviews the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors, and makes recommendations for replacement courses.
• Devises solutions to classroom space and scheduling problems, considering the curriculum needs of students, the needs of faculty, and available options.
• Provides guidance to instructors on course technology, which includes CalCentral, bCourses, and Egrades.
• Manages instructors' access in Campus Solutions and resolves CSIR Error Reports.
• Coordinates departmental space scheduling and reservation.
• Serves as backup scheduler for the Neuroscience Department.

Enrollment - 25%

• Serves as the primary source of contact for enrollment support, providing assistance to both instructors and students regarding enrollment procedures, course restrictions, and related inquiries.
• Implements strategic enrollment management strategies, including setting enrollment limits, managing waitlists, and recommending enrollment policies to ensure efficient and equitable course access for students.
• Collaborates with faculty and Senior Academic Advisors to recommend enrollment policies, ensuring clarity and consistency in enrollment planning across courses and departments.
• Monitors enrollment levels and manages waitlists.
• Provides enrollment support for Bio 1A, 1AL, and 1B courses.
• Coordinates concurrent enrollment applications, taking into account the space available in classrooms, course enrollment limits, and instructor feedback.

Evaluations - 10%

• Manages all administrative aspects associated with student evaluations (of faculty, lecturers, and graduate student instructors) and coordinates this information with other units and departments as needed.

Course Textbook Management - 5%

• Input textbook information to online textbook adoptions system, orders copies for instructors and GSIs, organizes textbook lending library, and submits course reserves to the campus library.

Professional Development - 5%

• Maintains and updates working knowledge of curriculum planning, scheduling and student services advising by participating in campus organizations, networking with peers, and attending required training.

Other duties as assigned - 5%

Required Qualifications

• Ability to analyze complex issues, think strategically, and produce innovative problem-solving strategies based on sound principles and judgment.
• Advanced ability in problem identification, reasoning, and analysis to identify trends.
• Advanced ability to find solutions to conflicting situations.
• Demonstrated initiative and organizational skills to meet competing deadlines and manage multiple activities and projects. Ability to maintain oversight as well as accuracy and careful attention to planning and detail.
• Demonstrated ability to work independently or as part of a team, organize work assignments, establish priorities, develop appropriate recommendations and solutions, and ensure completion of multiple projects to meet all deadlines.
• Ability to develop and maintain cooperative, effective working relationships with students, faculty and staff, including individuals from a wide variety of cultures and backgrounds.
• Advanced interpersonal skills to work with and gain trust from senior management, faculty, and students.
• Demonstrated customer service orientation, excellent customer service skills, and effective interpersonal and oral/written communication skills.
• Ability to maintain confidentiality and exercise a high degree of independent judgment, political acumen, common sense, tact, discretion, personal and professional integrity, and engender trust and good will both within the program and across campus units.

Preferred Qualifications

• Knowledge of and/or ability to learn the University's organizational structure and administrative policies and procedures, such as the Academic Senate's Committee on Courses of Instruction and the Office of the Registrar.
• Knowledge of and/or ability to learn common University-specific computer application programs, including the Student Information Systems (SIS), Cal Central, Cal Answers, and the Class Schedule and Instructional Record (CSIR) system.
• Knowledge of and/or ability to learn Berkeley's academic setting and its complex system of student services.
• Knowledge of and/or ability to learn department, campus, and University policies, procedures, and directives.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training. (Required)

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual range that the University reasonably expects to pay for this position is $64,260.00 - $85,000.00.

• This is an exempt, monthly-paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is eligible for up to 3 days/week remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is covered by the collective bargaining agreement between UAW (United Auto Workers) and the University of California Regents for SV.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.