Marketing Operations Specialist

Are you ready to make a significant impact with a global leader that's redefining its industry? Aquent is seeking exceptional talent to join a dynamic team at a world-renowned organization known for its innovation and vast reach. This is an incredible opportunity to contribute to a company that touches millions of lives and shapes the future of digital experiences.

Imagine playing a pivotal role in bringing high-profile recognition programs to life, celebrating excellence, and connecting industry leaders. As a key contributor to our client's marketing events team, you won't just be coordinating; you'll be the architect behind seamless execution, ensuring every detail shines and every participant feels valued. Your meticulous organization and proactive approach will directly elevate our brand presence and foster stronger relationships within the industry. This is your chance to leave a lasting mark on impactful initiatives and drive success from the ground up!

Key Responsibilities

• Support the end-to-end execution of a high-profile partner awards program, ensuring operational excellence across asset management, vendor coordination, and event logistics.
• Quality-check and package finalist/winner assets (logos, badges, collateral), ensuring correct partner/category pairing and accurate spelling across all deliverables.
• Create and distribute asset packages via secure cloud storage and collaboration platforms for vendors and internal partner teams.
• Coordinate travel logistics for industry jurors with the travel team, including speaker scheduling and release form management.
• Organize and track client release forms and key performance indicators for 40+ finalist entries; submit bulk approval requests for internal systems.
• Manage platform implementation updates in lead-up to key program milestones.
• Execute mass communication and manual formatting, including response tracking and RSVP reminders for the award ceremony.
• Compile and package non-finalist feedback for upload to the content management platform, maintaining a closed-loop communication process.
• Work effectively across organizational boundaries-partnering with travel, legal, creative, and partner-facing teams-to define, manage, and prioritize deliverables on tight timelines.

Required Skills & Experience

• Bachelor's degree in Marketing, Communications, Business Administration, Event Management, or equivalent professional experience.
• 2-4 years of experience in program/project coordination, event operations, or marketing operations.
• Ability to manage 40+ concurrent workstreams, track key performance indicators, and meet tight deadlines with minimal oversight.
• Experience with secure cloud storage, collaboration platforms, mass communication tools, and content management systems.
• Ability to manage travel logistics, speaker scheduling, and release form workflows.
• Precision in quality-checking assets (logos, badges, collateral), verifying spelling, and ensuring correct partner/category pairing.
• Strong written communication for mass communication execution, manual formatting, RSVP tracking, and stakeholder correspondence.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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