Document Control Specialist

Education Requirements

• High school diploma or GED required.
• Additional clerical, administrative, or document control training is a plus.
• Ability to read and interpret drawings, work orders, procedures, and technical documentation.

Experience Requirements

• Minimum of 2 years of experience in a clerical, administrative, data entry, or document control role, or an equivalent combination of education and experience.
• Experience using Microsoft Office applications, including Word, Excel, and Outlook.
• Experience operating office equipment such as scanners, copiers, and printers.
• Strong typing, word processing, and data entry skills with a high level of accuracy.

Preferred Qualifications

• Experience working with engineering, manufacturing, quality, or technical documentation.
• Familiarity with ERP, MRP, PLM, or document management systems such as OnBase.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Professional communication skills and the ability to work effectively in a team environment.
• Must be a U.S. Citizen.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Physical Capabilities

• Ability to lift and move boxes weighing up to 50 pounds.
• Capable of sitting, standing, and performing computer-based work for extended periods.
• Ability to handle and organize large volumes of documents and records.
• Reliable attendance and punctuality are essential functions of the position.

Job Duties

• Sort, organize, verify, and count printed documents for accurate data entry and record management.
• Review drawings, work orders, procedures, and reports and enter information into company systems.
• Prepare, scan, index, and upload documents into OnBase and other electronic document management systems.
• Conduct audits to ensure documentation accuracy, completeness, and compliance with company standards.
• Maintain confidentiality of sensitive company and customer information.
• Follow up on requests and ensure timely completion of commitments for internal and external customers.
• Communicate issues, discrepancies, or concerns clearly in both written and verbal formats.
• Follow written and verbal instructions while supporting team goals and departmental objectives.

Benefits