Administrative Specialist Sr

$19.45-$25.29/per hour

110

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

12 Months

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. 
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. 

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)

• Sight-On-Site Eye Care Services

• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) 

This position provides invaluable support for the Languages, Humanities, and Information Studies Division to the chair, faculty, students, and staff while managing a range of tasks and responsibilities. This position performs a wide variety of administrative duties within an academic division requiring coordination of activities on and off campus with frequent contact with a diverse population requiring independent decision-making and specialized knowledge of the assigned area, in addition to relevant policies and procedures. This position requires a proactive, organized, and adaptable individual who thrives in a dynamic academic environment. This position requires use of multiple online platforms/systems such as FMS, ERS, Tableau, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, 25-live reservation system, etc. which are used daily to accomplish division directives and goals. In addition to providing logistical support for events and meetings, this position also assists with the coordination, maintenance, troubleshooting and monitoring of multiple academic term class schedules. The ideal candidate for this position possesses
effective oral and written communication skills, exceptional customer service, and technology proficiency.

30% - Provides administrative support related to scheduling meetings and related office services for multiple departments and programs. Provides coordination of activities and administrative support for the class schedule, events, projects, programs, and services. Prepares and disseminates information, both internally and externally, regarding policy and procedures, the class schedule, events, and program information. Provides technical assistance and specialized administrative office support activities related to area of assignment. Manages and monitors office inventory, equipment, and maintenance services; orders supplies and initiates work order requests when needed.

20% Serves as the point of contact for inquiries and requests for information and services for students and faculty, referring requests appropriately when needed. Offers customer support of assigned systems and service areas. Lends support to other divisions and academic areas as necessary.

20% - Researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area. Designs and formats complex documents. Creates documents, correspondences, reports, meeting minutes, and/or other communication materials. Prepares and maintains schedules, coordinates calendars, and plans travel arrangements and itineraries.

10% - Monitors and tracks budgets, funding and expenditures; assists with budget preparation.

10% - Oversees the maintenance of files, records, database information, and documentation related to assigned areas according to established procedures and participates in the development of new processes and procedures when appropriate.

10% - Performs other duties as assigned

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

1. One year of full-time, relevant MCCCD experience within the previous two years.

2. Experience working in an administrative support role.

3. Experience working with an online information system or database management system.

4. Experience maintaining personnel and financial records.

5. Experience coordinating complex projects/tasks/events for several varied departments.

6. Ability to work effectively with a diverse group of students, faculty, staff, or community members.

7. Excellent written communication skills, as evidenced by a cover letter detailing how prior experience, knowledge, and education meet the minimum and desired qualifications for this position.

8. Experience within other community college systems or higher education institutions is valued and may be considered in addition to MCCCD experience. External candidates are encouraged to apply.

* Possession of a valid State of Arizona Class D driver's license is required; must meet minimum
standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements
* May be required to lift or carry up to 25lbs.
* May be required to sit for a prolonged period of time; viewing a computer monitor

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered. 

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) 
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship.  If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu

MCCCD is an Equal Opportunity Employer.

Please apply on or before the best consideration date of September 10, 2026, to ensure consideration during the initial review.

Additional reviews, if necessary, will be held.

Application deadline: Please apply on or before October 10th, 2026 to be considered.

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.  Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.