Accounts Receivable Specialist

Position Purpose:

The primary function of an accounts receivable clerk is to ensure (1) accurate payment application, (2) payment discrepancies are resolved in a timely manner

Key Responsibilities:

• Post customer payments by recording cash, checks, credit card transactions daily, and payments from online portal
• Post all checks, deposits, and Received on Account payments in a timely manner
• Pull and post payments from Lockbox
• Adjust incorrect payments from counter sales
• Notify the Credit Department of any unapplied cash/short pays
• Assist in month closing of all AR
• Assist in processing of customer refund checks
• Assist with any projects and tasks required by the Credit & Accounting department
• Other duties as assigned

Direct Manager/Direct Reports:

• Reports to the AR Manager/Supervisor
• No direct reports

Travel Requirements:

• N/A

Physical Requirements:

• Must be able to remain in a stationary position 80%
• Occasionally, will move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery
• Must be able to communicate with team and management and be able to exchange accurate information in these situations
• Must be able to process customer payments, financial documents, etc.
• Constantly working in office environment

Working Conditions:

• Primarily works in a professional office environment with prolonged periods of sitting and computer use. Regular use of standard office equipment, including computers, telephones, copiers, scanners, and printers. Requires frequent keyboarding, data entry, and reviewing electronic and paper records with attention to detail. Must be able to communicate effectively with customers, employees, and management via phone, email, and in person. May be required to handle multiple priorities, work under deadlines, and maintain accuracy in a fast-paced business environment. Requires the ability to analyze financial information, reconcile accounts, and maintain confidentiality of sensitive company and customer data. Work may involve extended periods of concentration and screen time while processing payments, researching account discrepancies, and preparing reports.

Minimum Qualifications:

• Proficient Microsoft Office skills
• Demonstrated knowledge of general accounting policy and procedures

Preferred Qualifications:

• N/A

Minimum Education:

• High school diploma or GED

Preferred Education:

• N/A

Minimum Years of Work Experience:

• 1-3 years of related work experience in credit or accounts receivable preferred

Certifications:

• N/A

Competencies:

• Financial Proficiency: Demonstrate knowledge of financial principles, processes, systems and tools required to effectively perform job responsibilities and support organizational objectives.
• Analytical Thinking: Utilize data and metrics to identify trends, draw conclusions and support decision-making.
• Project Management Expertise: Effectively plan, coordinate and executive assigned projects while managing timelines, priorities, resources, and stakeholder expectations.
• Collaboration and Interpersonal Skills: Build positive working relationships and collaborate effectively with employees, leaders, peers and cross-functional partners.
• Problem-Solving Capability: Identify challenges, evaluate potential solutions and recommend practical courses of action that align with the organizational policies and business needs.
• Risk Management Acumen: Understand and adhere to financial policies, procedures and controls. Escalate concerns appropriately and supports efforts to reduce organizational risk.
• Adaptability and Continuous Learning: Embrace new technologies, processes, and ways of working while maintaining effectiveness in a fast-paced environment. Actively seek opportunities for professional development and continuously expand financial knowledge, skills, and capabilities.
• Attention to Detail: Produce accurate, thorough, and high-quality work while maintaining focus on details to ensure accuracy and completeness.

Work Location:

• N/A

Job Location: