Assistant Director of Alumni Relations, Reunion Committees

Job Summary:

Due to our continued growth, we are recruiting for a Assistant Director of Alumni Relations, Reunion Committees for the Office of Advancement at the University of Colorado Anschutz Medical Campus. Reporting to the Managing Director of Development and Alumni Relations, the Assistant Director of Alumni Relations, Reunion Committees will lead reunion class committee efforts for the schools, colleges and programs on campus. This position will work with the Alumni Relations team to organize and support CU Anschutz alumni volunteers in reconnecting with their classmates during their milestone reunion years, provide tools and serve as a resource for classes looking to host activities during their reunion, guide philanthropic efforts of reunion classes, manage alumni data for alumni in a reunion year, and connect alumni celebrating reunions to other alumni engagement opportunties to further their engagement with the campus.

SUPERVISION RECEIVED: Reports to 00669743 - Managing Director of Development and Alumni Relations

SUPERVISION EXERCISED: No direct reports.

Class Champion Management (40%)

• Organize a minimum of 18 Reunion Class Committees annually

• Manage reunion planning timelines and implementation for reunion class committees beginning up to 18 months prior to the reunion celebration

• Pulling class lists as needed for business purposes for reunion years including contact information, prospect management and philanthropic giving

• Develop and execute interest survey to reunion class years

• Serve as point of contact for alumni celebrating milestone reunion providing excellent customer service throughout reunion campaign

• Raise awareness of reunion to all alumni celebrating milestone years through surveys, texting campaigns, direct mail, phone calls, and different communication channels

• Identify potential class champions for reunion classes working with Associate Directors of Alumni Relations and Development Officers and coordinate meetings to recruit, train, and steward volunteers

• Manage logistics for class committees, including organizing calls, preparing agenda, and follow-up communications

• Provide tools and information to alumni reunion classes looking to host their own activities related to their reunion

• Collaborate with Communications colleagues to strategize and produce reunion communication emails out to reunion years

• Oversee digital reunion books through online platform including creating reunion books, training volunteers how to utilize the platform, sending messaging through the platform, and helping alumni fill out their page

• Connect reunion alumni to available alumni engagement opportunities

DATA (20%)

• Records all volunteer activity and contact updates in our database through University processes during 18 month reunion timeline

• Conducts annual calling campaign to reunion years researching contact data prior to and providing all updated contact information collected throughout reunion campaign

• Working with our data insight team, upload all information from reunion BrightCrowd books annually

• Actively researching alumni contact information through LinkedIn, LiveAlumni, data research team, and other platforms

• Pull reports and provide data analytics on milestones reunion class years

• Support efforts to update contact information on alumni celebrating reunion class years

Philanthropy (40%)

• Oversee philanthropic messaging through marketing, texting campaign, BrightCrowd, and post event emails

• Oversee submission of crowdfunding pages and provide regular updates to committees and Alumni Relations team

• Serve as main resource for cultivating and organizing philanthropic efforts for class committees while partnering with Development Officers

• Create meaningful stewardship touchpoints leading up to and post reunion for fundraising efforts

• Lead the referral process for reunion alumni in the Office of Advancement

• Support annual giving messaging to reunion alumni, including writing and designing content as needed in partnership with the CU System Annual Giving team

• Contributes to the overall success of the Office of Alumni Relations by working on additional special projects and performing other duties and responsibilities as needed

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Philanthropy brings people together; it's a driving force in accelerating the pace of discovery, attracting and retaining excellent students and faculty, and delivering world-class prevention and care.

At the Office of Advancement at the University of Colorado Anschutz Medical Campus, we put our passions to work.

We have the privilege to collaborate with people who want to make a difference in the world - people who want to make an impact on humanity that may be felt long after they have passed. Our office exists to ensure stakeholders within and outside the university know, value, and support the important work being done on this academic medical campus.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications

• A bachelor's degree from an accredited institution

• 1 year of professional level experience in volunteer management, fundraising, and/or project management.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualification

• 3+ years professional level experience in volunteer management, fundraising, and/or project management.

• Experience managing committees or boards for education or non-profits.

• Experience working in education, development, non-profit and/or healthcare industries.

• Experience with annual giving or class giving efforts.

Conditions of Employment:

• Available for some evenings or weekends for special events.

• This position is currently a hybrid role with an in-office expectation with a minimum of one day a week, and maybe asked to come in additional days as needed or requested

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Demonstrated ability to project manage.

• Ability to communicate fundraising goals and process to external communities

• Outstanding customer service skills.

• Ability to manage all aspects of committee logistics.

• Ability to track and manipulate alumni engagement data.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Shannon Palombi, Shannon.Palombi@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 11/24/26. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as ($73,769 - $76,000).

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.