INVESTMENTS and GENERAL ACCOUNTING MANAGER

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Position Base
Oakland

Location
UCOP - Franklin Building

Department Overview
UC Controller provides strategic leadership and support of systemwide financial functions including financial reporting, federal and extramural costing policy, benefits accounting, capital assets and debt accounting, endowment and investment accounting, payroll policy and compliance and taxation. We deliver efficient and effective financial services, provide best practices and guidance to our campus and medical center communities, develop and administer systemwide policies and procedures, and ensure the University's financial systems are compliant with all University, State and Federal laws, rules and regulations. The Investments and General Accounting unit maintains the investment and endowment accounting records for the UC system, oversees the general ledger for UCOP and provides expertise on accounting and financial matters for gift and endowment accounting, investment accounting and general accounting matters.

Position Summary
The Investments and General Accounting unit is responsible for centralized accounting and financial reporting for endowment funds, campus foundations, other UC affiliated organizations. The Investments and General Accounting unit manages investment and endowment system administration, general accounting transactions, endowment record keeping and planned giving portfolio. This area is also responsible for participant accounting for the University's investment pools portfolio of over $40 billion (General Endowment Pool, Short Term Investment Pool and Total Return Investment Pool) including recording and reconciling investment transactions, as well as accounting and recording investment activity for the University of California Retirement Plan (UCRP) and University of California Retirement Savings Plan (UCRSP) funds, including pool processing for the UCRP and Department of Energy Laboratory segments. Reporting to the Associate Controller, the Accounting Manager is responsible for managing, preparing, administering and directing the work done in the areas of General Accounting and Endowment & Investment Accounting. This includes maintaining accurate accounting records for UCOP encompassing developing, implementing and monitoring accounting systems, policies and procedures. The Accounting Manager will work with the Capital Assets & Debt Accounting Manager and Systemwide Financial Reporting Manager as a recognized subject matter expert who functions in the following areas:

- Oversees and coordinates the University's monthly and annual fiscal closing operations with other local and systemwide departments and campuses.

- Assists internal and external auditors in the audit of the University's records and resolves audit issues. -Develops accounting and reporting policy and procedures in response to Governmental Accounting Standards Board (GASB) and other external and internal requirements.

- Provide specialized accounting assistance and coordination to campuses on general accounting and endowment and investment accounting matters.

- Manage the state educational appropriations claims process with other stakeholders.

- Manage the accounting and reporting of over 5,000 participants in the University's investment pools.

- Analyzes agreements and performs accounting research to provide accounting instructions necessary to properly record the transactions to campuses and medical centers. interprets the application of procedures to campuses.

- Participates in the maintenance including testing and implementation of enhancements and modifications of the endowment and investment accounting system, general ledgers for the UCOP and certain systemwide functions, and consolidated financial reporting systems and tools.

- Lead projects with systemwide impact that include formulating strategies and administering policies, processes and resources that affect immediate operations and may also have systemwide effect.

Key Responsibilities

• 30% Directs and monitors staff to complete assignments using established guidelines, procedures and standards related to the University's endowment & investments portfolio and general accounting activities. This role is responsible for overseeing the participant accounting for the University's investment pools and separately managed assets portfolio of over $160 billion. Oversees the state educational appropriations claim processing for the entire University and a key player in preparing the University's annual financial report and State of California reporting requirements. Supervises a team of 8 accountants in various areas including the timely closing of month-end and annual financial and endowment journals; state appropriation reconciliations; financial control and other intercampus transactions; Department of Energy Laboratory matters; file submissions from locations using the common chart of accounts; cash management, cashiering and credit card coordination and bank account reconciliations.
• 30% Establishes accounting procedures for areas other than capital assets and debt for the entire University of California system. Acts as an advisor to campuses, medical centers, foundations and others and become actively involved, as required, to meet schedules and resolve issues. This includes interpreting, implementing and establishing accounting procedures and processes to ensure compliance with University and external requirements. Provides specialized accounting assistance and coordination to campuses and other UCOP departments on endowments, investments and general accounting related issues.
• 15% Establishes and recommends changes to accounting and reporting policy and procedures in response to Governmental Accounting Standards Board (GASB) as well as other external and internal requirements. Ensures the accurate compilation, analysis and reporting of accounting data. Provides technical accounting guidance on unusual/nonrecurring transactions.
• 15% Provides leadership, oversight, and mentorship to a team of high-level professionals. Responsible for the recruitment, retention, and evaluation of staff. Sets overarching, multi-year unit and individual priorities and objectives. Develops succession plans and cross-training for staff across multiple areas of expertise. Identifies training opportunities to improve the effectiveness and growth of the unit and individual employees. Makes recommendations and implements decisions on departmental issues (operations, budget, staffing needs, employee relations, etc.). Provides leadership in establishing and maintaining strong partnerships with campus locations, Office of the President departments, and other key stakeholders. Implements initiatives to advance the AVP/Systemwide Controller's vision, coordinating efforts among the different units as appropriate.
• 10% Leads and a key participant in the maintenance including testing and implementation of enhancements and modifications of the endowment and investment accounting system, general ledgers for the UCOP and certain systemwide functions, and systemwide financial reporting system. Maintains chart of accounts to meet reporting needs. Provide assistance in the retrieval of data from the system. Coordinates annual fiscal closing operations with other systemwide departments and campuses and participates in the annual financial statement audits and special projects. Assists internal and external auditors in the audit of the University's records and resolves audit issues.

Experience
Required Qualifications

• Minimum 8 years of accounting operations and leadership experience required

Skills and Abilities
Required Qualifications

• Broad knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
• Thorough interpersonal skills and ability to work effectively across the organization at all levels.
• Strong skills using common desktop / web applications.
• Broad service orientation skills; proven ability to multi-task effectively in a varied, high-volume environment; sound judgment and decision-making skills; and reasoning ability to develop original ideas to solve problems.
• Strong verbal and written communication skills.
• Proven ability to lead and develop a team

Preferred Qualifications

• Broad knowledge of the organization's operational, personnel, and financial transactions and systems.
• Experience with large organizations
• Experience in Oracle Cloud Financials and other Oracle Cloud - Enterprise Performance Management solutions
• Experience in Fundriver (endowment accounting software)

Education
Required Qualifications

• Bachelor's degree or higher in accounting, finance or related area and eight or more years of progressively responsible experience in accounting and financial analysis or equivalent combination of education and experience.

Licenses and Certifications
Required Qualifications

• Certified Public Accountant (CPA)

Travel Requirements
10% Occasional business travel including visits to locations and training

SPECIAL CONDITIONS

This position has been approved for a hybrid work arrangement. The person hired must report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA, on Tuesdays and Wednesdays, subject to change. The person hired will be required to reside in the state of California.

SALARY AND BENEFITS

Job Title
Accounting Manager 1

Job Code
000685

Salary Grade
Grade 24

Payscale:
$138,000 - $163,000, commensurate with experience

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is September 5, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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