New

Executive Assistant

North Carolina State University

Commensurate with education and experience ($67,000 - $72,000)

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Feb 19, 2026

Posting Information

Posting Number	PG194491EP
Internal Recruitment	Yes
Working Title	Executive Assistant
Anticipated Hiring Range	Commensurate with education and experience ($67,000 - $72,000)
Work Schedule	Monday - Friday, 8 am - 5 pm (additional work outside of standard hours may be required due to business needs)
Job Location	Raleigh, NC
Department	University Data and Analytics
About the Department	University Data and Analytics ( UDA) is NC State's institutional research office and the responsible unit for university-level data and analytics. UDA drives effective institutional planning, management, and accountability by: Empowering leaders and decision makers with the accurate, timely, and actionable information needed to advance the university's mission; Maximizing the value and availability of institutional data resources for the broader NC State community; and Providing NC State's stakeholders, partners, and external organizations with official university data.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	Are you a highly organized, proactive professional who thrives in a fast-paced executive environment? Do you enjoy being a trusted partner to senior leadership while helping advance a strategic mission? If so, we invite you to join the team at North Carolina State University as Executive Assistant to the Vice Provost for University Data & Analytics ( UDA). In this pivotal role, you will serve as the right hand to the Vice Provost-ensuring smooth daily operations, supporting strategic initiatives, and acting as a liaison across the university. This is an opportunity to make a meaningful impact while working at the center of leadership, data strategy, and institutional decision-making. As the Executive Assistant, you will be a trusted partner to the Vice Provost, providing high-level administrative and strategic support. Key responsibilities include: Vice Provost Support Manage a complex and fast-paced executive calendar, ensuring strategic alignment of priorities. Draft and manage executive correspondence in accordance with university policies and procedures. Serve as liaison between the Vice Provost, direct reports, university leadership, and external partners. Research, synthesize, and prepare briefing materials, reports, presentations, and travel documentation. Coordinate and support committees chaired by the Vice Provost, including scheduling, agenda development, materials preparation, minute-taking, and tracking action items. Support UDA administration as directed, including budget, financial, and HR processes. Interpret and apply NC State and UNC System policies with sound judgment and discretion. Anticipate challenges, identify solutions, and proactively support executive decision-making. Collaborate closely with the Office of the Executive Vice Chancellor and Provost and other administrative units. UDA Unit Support Partner with the UDA leadership team on strategic initiatives and special projects. Coordinate UDA events and programs, including research, planning, communications, and on-site support. Maintain and update the unit's website to ensure accurate and timely content. Provide administrative coordination for leadership team committees, including scheduling, documentation, and follow-up. Office Management Oversee daily office operations, including purchasing, equipment and supply management, and contract recordkeeping. Manage and reconcile travel in compliance with university policies. Serve as facilities liaison for space planning, maintenance, furniture, and equipment needs. Partner with Business and HR operations to support reporting, budgeting, and personnel processes. At NC State, you'll work in a collaborative, innovative environment dedicated to advancing student success, research excellence, and institutional effectiveness. This role offers: Meaningful exposure to senior university leadership Opportunities to contribute to strategic initiatives A collaborative and mission-driven team environment Professional growth within a leading public research institution If you are ready to bring your expertise, initiative, and professionalism to a role where your work truly makes a difference, we encourage you to apply. Please note that this posting is for current permanent or temporary NC State University employees only.
Other Responsibilities	Employee will be expected to participate in coverage for the Provost's Office front desk as needed for as long as the Vice Provost's office remains in Holladay Hall.

Qualifications

Minimum Education and Experience	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Demonstrated ability of handling confidential information. Calendar experience. Ability to understand and apply the unit and organization mission and strategic goals, the programmatic nature, and the cultural environment. Strong communications skills with multiple levels of audiences using a variety of media tools. Proven ability to work collaboratively on a team with a broad group of academic and non-academic staff and administrators. Excellent organizational skills and attention to detail. Ability to work independently with minimal supervision and a high degree of accuracy. Ability to multitask. Ability to use discretion and exercise judgment. Demonstrated proficiency with Google Suite, Microsoft Excel, Word, and PowerPoint. Ability to learn new software programs and technology. Demonstrated ability to create high level reports. Ability to organize meetings and events. Ability to work remotely.
Preferred Qualifications	Professional experience in higher education. Experience with event planning and execution. Experience in drafting communications and reports. Budget experience in downloading and understanding expense reports.
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	02/18/2026
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references. Please note that this posting is for current permanent or temporary NC State University employees only.

Position Details

Position Number	00041244
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	310101 - University Data and Analytics
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.