Receptionist

We are currently looking for a part-time Receptionist (30 hours/week) to be based in our office in Prague. In this role you will:

• Handle all telephone calls in a professional and efficient manner

• Develop effective relationships with internal client

• General administrative functions (filing, printing, copying, faxing, laminating etc)

• Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures

• Coordination of transport/taxi arrangement for visitors

• Process and responsible incoming and outgoing mail, faxes and packages

• Coordinate courier express service

• Manage 'Lost and Found' item

• Trip to post office for mail delivery service and postage stamp management

• Monitor and Make order of stationary, catering, office supplies according

• to request (Oracle)

• Process and investigate payment of routine cost such office rental,

• management fee, maintenance cost, courier & Facilities supplies etc. (Kofax),

• Security management for all entrances & CCTV tracking

• Office Access Card management

• Health and Safety

• Maintain front desk and lobby clean and tidy

• Coordination with archiving company / confidential destruction

• Administration of helpdesk requests

• Attend to vendor when performing maintenance routine

• AgilQuest (Administrator, reports running, change requests, assist end user)

• Maintenance of office installations

• Printers and supplies

• Supervise Facilities suppliers

• Provide limited support to remote employees

• Follow on office utilization

• Marketing initiatives

• Acts as first contact point for corporate services related topics, if those

• services are not locally represented (HR, Finance, IT, procurement), i.e

Skills:

• Fluent in Czech and English, both verbal and writing

• Excellent interpersonal and telephone skills

• Team oriented and with social competence

• Work creatively in a fast-paced environment

• Represent PAREXEL to clients in a positive and professional manner

• Highly service oriented

• Demonstrate knowledge in coordination and competence for communication at all levels

• Efficiently organized, good knowledge of Microsoft Windows Office

• Independence work ability

• Self-motivated

Knowledge and Experience:

• Proven experience in the field of customer care service with emphasis on reception.

• Highly motivated and service orientated starters welcomed

Education:

• High school diploma

• Vocational education/professional training as secretary, foreign language correspondence clerk, hotel business employee, management assistant in hotel and hospitality, travel agent