Admin Assistant to Exec Dir

*BEST CONSIDERATION DATE EXTENDED TO 11/14/2024*

The Department of Dental Medicine has an exciting opportunity for
an experienced full-time Admin Assistant to the Executive Director. As an
important member the Admin Assistant will directly provide day to day support
to the Department Chair and leadership.

The ideal candidate will have experience working at the executive
level in an academic or medical/dental administrative office. The successful
candidate will be able to act independently, with multiple ongoing priorities,
and demonstrate exceptional skill at anticipating needs based on existing
knowledge. The individual must be detail-oriented, an experienced multitasker
with a wide variety of technical skills, exceptionally well organized and outgoing.
Excellent oral and written communication skills must be demonstrated through
application materials and interviews. The ability to maintain confidentiality
is paramount.

The Admin Assistant to the Executive Director's duties include:

• Overseeing and administering the day-to-day activities of the office such as handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support
• Providing assistance to the Department Administrator in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Performing research/analysis on specific issues and independently prepare non-routine letters and/or reports.
• Serving as a primary point of direct administrative contact and liaison with other offices
• Organizing and facilitating meetings, conferences, and other special events
• Coordinating resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise in partnership with the Department Administrator.
• Overseeing the operation of office/administrative accounts and office purchasing
• Assisting in the coordination, supervision, and completion of special projects
• Assisting in the navigation of School of Medicine procedures
  
  Minimum Qualifications:
• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the
  minimum education requirement may be substituted for experience on a year for
  year basis.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred
Qualifications:

• Previous administrative experience
• Previous experience with Smartsheet/Microsoft Office Suite or other electronic tracking systems
• Strong
  organizational, communication, writing, and interpersonal skills

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.