HR Specialist I

About This Role:

The College of Agriculture/K-State Research & Extension's Business Services Unit is looking for a HR Specialist I to provide smooth workflow, uninterrupted services, and process improvements for HR areas. Below are some of the duties required, additional HR duties may be assigned as needed:

Time & Leave:

• Process payroll activities for departmental employees including time and leave entry/corrections and management of FMLA, parental leave, and other leave program paperwork as necessary.
• Maintain leave accrual records and train department employees in the use of Self Service in PeopleSoft.
• Setup and maintain payroll funding for employees.
• Complete payroll transfer paperwork to correct funding errors.

Hiring, Separations, and Support

• Develop and maintain up to date knowledge of the University regulations for recruitments, compensation and HR actions. Conduct recruitments for vacant positions.
• Complete and process appointment paperwork and personnel transactions
• Manage orientation of these new employees at time of hire. (New hire tasks, onboarding, goal setting, and 30/60/90-day reviews)
• Provide guidance and assistance to supervisors and employees on K-State guidelines for employment and benefits
• Conduct off-boarding of separating employees.
• Maintain data in personnel database system and HR archive files
• Develop and maintain a detailed handbook of policy and procedures for assigned unit(s).
• Complete annual key inventories, the annual space inventories, and track department space availability
• Complete offer letters, international assistantship forms, background checks, and visa work permits
• Complete tuition reimbursements (or Tuition in Lieu of Salary) and tuition waivers

What You'll Need to Succeed:

Minimum Qualifications:

• Requires a high school diploma and two years of relevant experience.

Preferred Qualifications:

• Experience in recruitments, hiring, or separations
• Experience with K-State or higher ed HR processes and paperwork
• Computer proficiency/ability to learn new systems. This position uses the Microsoft office suite and HR systems such as PageUp, ADP, and PeopleSoft HRIS.
• Ability to learn quickly, determinepriorities, meet deadlines, take initiative, work independently and perform highly detailed tasks
• Experience responding to clients in a friendly and effective manner.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to communicate with team members
• Higher Education degree in human resource management or business field

How to Apply:

Please submit the following documents:

1. Cover Letter
2. Resume
3. Contact information for three professional references

Screening of Applications Begins:

Immediately, for best consideration apply by November 8, 2024.

Anticipated Hiring Salary Range:

($18.27-$21.63) $38,000-$45,000