HR & Payroll Coordinator (Open-Rank)

Position Details

University of Colorado | Denver

Official Title: Human Resources Entry Professional - Intermediate Professional

Working Title: HR & Payroll Coordinator (Open-Rank)

FTE: Full-time

Salary Range: $51,000 - $54,000 (Entry) $54,112 - $58,000 (Intermediate)

Position #00635446 - Requisition #35024

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

About the School of Education & Human Development

The School of Education & Human Development at the University of Colorado Denver is a statewide and national leader for educational quality, access and equity across the education lifespan, from birth through higher education. Members of the school community have been informing policy and practice while addressing the most important challenges faced by individuals, schools, and communities for more than 50 years. We prepare equity-minded and inclusive educational, community, family, and mental health practitioners, scholars, and leaders dedicated to eradicating inequalities and discrimination. We champion change that leads to well-being, opportunity, and life-long learning in the diverse urban, rural, and global communities that we serve. Our Inclusive Excellence Plan reflects our efforts to ensure that those we serve - diverse in race, ethnicity, economic resources, nationality, language, fluency, ability, geography, first-generation status, age, gender, sexual identity, veteran status, and cultural and faith practice - have access to an excellent education through inclusive practice and scholarship in a climate that is responsive to their needs.

The school's degree programs engage students in a strategic and interrelated combination of course work and internships in schools, agencies, and community-based organizations. The school offers three doctoral level programs, an educational specialist degree, 13 master's degrees in multiple program areas, and two undergraduate degrees, along with many licenses, endorsements and certificates. The undergraduate and graduate programs prepare and inspire education and mental health leaders to have a profound impact in fostering student opportunity and statewide achievement and success across rural, urban, and diverse communities. Programs are designed to be highly impactful for working professionals and distance learners with evening, online and hybrid class options.

Community-engaged and global partnerships are the heartbeat of SEHD. Innovative initiatives co-constructed with school districts, community colleges, and service organizations draw upon personnel strengths in education, human well-being, and equity-centered and community-focused research. These partnerships foster and celebrate diverse community voices, relevant student learning opportunities that build careers, positive outcomes for partner institutions, and outstanding research publications cited around the world.

In 2024, SEHD was recognized as the number one graduate online education program in Colorado and among the top graduate education programs in the nation according to U.S. News and World Report.

The School of Education & Human Development's strategic plan outlines its commitment to academic excellence, inclusive practices, and community engagement. It emphasizes fostering innovation in teaching, research, and service to meet the evolving needs of students and society. The plan seeks to advance equity, diversity, and inclusion across all aspects of the university's operations to create a more vibrant and equitable learning environment. To read the full statement, click here: https://education.ucdenver.edu/about-us/strategic-plan

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The SEHD HR team provides human resources and payroll administration for the School of Education & Human Development (SEHD) within the University of Colorado Denver. This position performs functions related to recruiting, on-boarding, off-boarding, payroll, leave usage, and record keeping.

Professionals at the Entry and Intermediate Levels are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the Entry Level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and development capacity.

At the Intermediate Level, duties may be limited in scope and are performed with guidance and direction from other professionals.

HR and Payroll Coordinator

What you will do:

Under the guidance and direction of the Manager of HR and Payroll, this position will perform the following duties:

Communication

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  Field all general SEHD HR inquiries via email, phone, walkup, teams chat in a timely way (acknowledge receipt within 48 hours & work with partners to respond as appropriate), using respectful word choice that includes openness to others' perspectives

  
  
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  Maintains HR webpages, forms and resources, processes mass email communications, schedules and hosts meetings, distributes forms and letters

  
  

HR Administration

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  Tracks data in databases/spreadsheets, manages personnel files, coordinates I-9s, ensures onboarding and offboarding checklists are completed, provides search support and candidate correspondence, maintains CU Careers requisitions, prepares reports

  
  
• Develops expertise in relevant guidance and policies, recommends processes that improve SEHD HR services

Payroll

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  Processes student employment setups, payments, work study awards and biweekly timesheets, partners with International Students and Scholars Services for international paperwork as needed, tracks leave usage for SEHD personnel using HCM and MyLeave, ensures multiple overlapping payroll deadlines are met, audits payroll registers and works with partners to solve discrepancies

  
  
• This position involves working closely with students where the person may become aware of campus safety issues that may need to be reported as part of CU's commitment to compliance with the Clery Act. The person in this role will receive the related training and be required to submit data once per year to the campus Clery Act team. For more information about our commitment to campus safety as it relates to this law, please visit https://www.ucdenver.edu/emergencymanagement/clery-act

Qualifications you already possess (Minimum Qualifications)

Entry Level

• A bachelor's degree from an accredited institution.

Intermediate Level

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  A bachelor's degree from an accredited institution.

  
  
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  One (1) year of professional experience managing employee benefits, employee hiring and onboarding, performance management, and/or HR records, or other related experience.

  
  

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

Intermediate Level

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  Two (2) years of experience with employee hiring and onboarding, performance management, and/or HR records, benefits or other related experience, including PeopleSoft HCM or similar HR Management software experience

  
  
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  Two (2) years of experience in business administration, finance, accounting, healthcare administration, public administration, communications, information systems, or other related experience.

  
  
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  Experience in a higher education setting

  
  
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  Knowledge of University policies, Regents Rules and School policies

  
  

Knowledge, Skills, and Abilities

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  Ability to communicate effectively, both in writing and orally.

  
  
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  Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  
  
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  Demonstrate a commitment to providing outstanding customer service skills.

  
  
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  Demonstrate a basic understanding of diversity, equity and inclusion with a commitment to developing equitable practices.

  
  
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  Strong organizational skills; ability to coordinate multiple activities, establish priorities, attend to detail, handle interruptions, manage time and follow-up.

  
  
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  Resourcefulness and ability to problem-solve and take initiative.

  
  
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  Ability to take direction and also use independent judgment.

  
  
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  Ability to exercise good judgment in the interpretation and application of policies, procedures and rules.

  
  

Conditions of Employment

• This position requires an onsite presence on campus in downtown Denver three (3) days a week.

Employment Sponsorship

• Please be advised that this position is not eligible now or in the future for visa sponsorship.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $51,000 - $54,000 (Entry) and $54,112 - $58,000 (Intermediate).

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

• Applications will be accepted until the position is filled. Preference will be given to complete applications received by October 15, 2024. Those who do not apply by this date may or may not be considered.

Tentative Search Timeline:

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  Priority will be given to complete applications received by October 15, 2024.

  
  
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  Potential dates for initial interviews are October 21 - November 1, 2024

  
  
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  A potential start date is December 2024 or January 2025.

  
  

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

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  A cover letter which specifically addresses the job requirements and outlines qualifications

  
  
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  A current CV/resume

  
  
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  List of three references (we will notify you prior to contacting both on and off-list references)

  
  

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Questions about the position or about the application process should be directed to SEHD HR, sehdhr@ucdenver.edu