Fellowship & Educational Programs Professional (Intermediate - Senior Level)

Job Summary:

The Division of Pulmonary Sciences and Critical Care is seeking applications for an Academic Services Professional. This University Staff position will assist with the coordination of the Pulmonary Fellowship & Educational Programs within the Division of Pulmonary Sciences & Critical Care Medicine in the Department of Medicine, including the Graduate Experience for Multicultural Students (GEMS) and HARP-BIO-PRIDE programs. In conjunction with the Fellowship & Education Program Coordinator (PC) and under the direction of the Division Administrator (DA), GEMS Program Principal Investigator (PI), and Business Services Program Manager (BSPM), this position will assist with general administrative activities for the fellowship and other divisional education programs. This includes supporting the Program Director (PD)'s/Associate PD's as needed, assisting with procurement, reimbursement requests, general administration for PSCCM's educational programs, and assisting the PC with assigning and tracking fellow & faculty evaluations.

Key Responsibilities:

• Fellowship and Educational Program administration including, but not limited to, creating, and distributing minutes for meetings, maintaining fellow and core faculty scholarly activity data for GME compliance and ACGME annual update, assist with data gathering for accreditation activities, assist with event planning.
• Coordinate all aspects of the GEMS and HARP-BIO-PRIDE summer programs, including but not limited to, updating the program websites and databases, developing, and implementing processes to encourage greater application response, coordinate mentor-matching with help from program directors, compiling information and metrics of performance, advising scholars throughout the program, and running orientation.
• Administrative functions including, but not limited to, human resources functions (background checks, I-9, badge application, payroll, etc. in conjunction with PSCCM HR personnel), programmatic activities (order food, meeting scheduling and reservations, expense reports for reimbursement, etc.).

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

About the Division of Pulmonary Sciences and Critical Care Medicine

Thank you for your interest in the Division of Pulmonary Sciences and Critical Care Medicine at the University of Colorado! Our over 140 faculty are located across four sites: the University of Colorado Anschutz Medical Campus, National Jewish Health, Denver Health, and the VA Eastern Colorado Health Care System.

We are very proud of our long and illustrious history. Many seminal discoveries in pulmonary and critical care medicine occurred here in Denver, including advances in tuberculosis, interstitial lung disease, airway disease, cancer, and critical care. Many of our former trainees have taken leadership roles in academic medicine, including Division and Department Chairs, Deans, and American Thoracic Society Presidents.

We continue to enhance all aspects of our division and training program, and as a result, we have seen tremendous and sustained growth. The clinical practice sites have built new hospitals, and there are multiple new research buildings across the campuses. We have been fortunate to recruit tremendous new faculty members while retaining many of our former trainees.

About the University of Colorado Anschutz Medical Campus

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• Bachelor's degree in education, business, liberal arts, or a directly related field from an accredited institution.
• One (1) year of professional level experience in higher education supporting medical students, residency, and/or fellowships.

Senior Level:

• Bachelor's degree in education, business, liberal arts, or a directly related field from an accredited institution.
• Two (2) years of professional level experience in higher education supporting medical students, residency, and/or fellowships.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Three (3) years of general clerical or administrative service experience, which included one year of experience in an academic, medical, or health care setting.
• Experience working in an academic environment, with an emphasis on administrative operations.
• Experience working with UCD software systems (MedHub, CU Concur Travel & Expense, CU Marketplace, Virtual EMS Scheduling, CU HCM, HR, and Payroll processes).
• Event planning experience.

Knowledge, Skills, and Abilities:

• Excellent interpersonal, oral, and written communication skills.
• Ability to work with a diverse group with competing interests.
• Ability to work independently, prioritize tasks, resolve problems, and work under deadlines.
• Ability to exhibit cultural sensitivity and the ability to advocate for and respect trainees, faculty, and staff from varied backgrounds.
• Outstanding customer service and interpersonal communication skills.
• Excellent organizational skills and ability to manage multiple projects.
• Demonstrates commitment and leadership ability to advance diversity and inclusion.
• Excellent capacity for both self-directed and team-oriented work.
• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook).

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Cheryl Loudd, cheryl.loudd@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by November 1^st, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate Level: $48,989 - $62,314

Senior Level: $52,961 - $67,367

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.