Clinical Meeting Manager (Pharma/Life Sciences)

Location: Plainsboro, NJ (Candidates must be based in New Jersey or the surrounding area and able to come into the office 2-3 days a week)

Purpose: Coordinate and manage HCP events and engagements, ensuring exceptional service and compliance with industry standards.

Key Responsibilities:

• Event Planning & Project Management: Plan and execute advisory boards, clinical investigator meetings, speaker training events. Manage timelines, budgets, and vendor relationships.

• TOV Reporting & Financial Management: Handle budget management, expense reimbursements, and accurate TOV reporting. Ensure timely program reconciliation and financial forecasting.

• HCP Compliance Oversight: Ensure all interactions with healthcare providers comply with local and global policies. Manage contracting, consents, and reporting for HCP engagements.

• Client & Attendee Relations: Provide high-touch, personalized service to HCPs and maintain strong client relationships. Ensure business objectives are met, and client expectations are exceeded.

• Supplier Management: Identify and manage vendors for meeting logistics and production. Ensure quality standards and compliance with client guidelines.

Qualifications:

• Bachelor's degree or equivalent experience required. PMP, CMP, CIS, CITP, HMCC, DES certification desired.

• 3+ years of experience in pharmaceutical meeting/event planning with HCPs.

• Strong knowledge of event design, management, and budget maintenance.

• Excellent communication and project management skills.

• Proficiency in Microsoft Office and meeting management technology.

• Ability to travel up to 30% of the time.

• Working knowledge of FDA regulations and PhRMA guidelines is strongly desired.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

Location: Plainsboro, NJ (Candidates must be based in New Jersey or the surrounding area and able to come into the office 2-3 days a week)

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com.